Senior Executive Coordinator

SUMMARY

USA for UNHCR is seeking a highly motivated and experienced Senior Executive Coordinator to provide high-level administrative support to the Chief Development Officer (CDO) and general coordination within the Development division. The Senior Executive Coordinator will exercise initiative in managing the CDO’s time and the day-to-day functions of the Development Division effectively and efficiently, while collaborating closely with a diverse and talented team of professional leaders. The incumbent will maintain strict confidentiality regarding sensitive information, exercising discretion and professionalism in all communications and interactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative support to the CDO, including calendar management, travel logistics, event support and team communication. Coordinate logistics and ensure the smooth execution of meetings, conferences, and special events.

• Assist the CDO with project initiatives by conducting research, preparing presentations, and contributing to project development.

• Manages the CDO’s calendar and activities to ensure high-value time utilization of the CDO in relationship to external and internal requirements, briefs/updates the CDO on upcoming meetings and ongoing obligations.

• Schedule, organize and coordinate internal and external meetings (in-person and virtual), travel arrangements, conferences, and other departmental activities.

• Serves as the Development division’s secretary in high-level strategic planning meetings and related activities.

• Performs duties such as financial record keeping, contract and procurement processing.

• Compiles, transcribes, and distributes minutes of meetings.

• Assists the CDO and Development leadership team in drafting correspondence, documents and reports; maintains records and updates various reporting tools.

• Supports the CDO in dealing with confidential or sensitive organizational matters.

• Collaborates with CDO to foster a success-oriented, positive, high integrity organizational culture.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EDUCATION

• At least 6-8 years’ experience in executive-level support to senior leaders; each year of work experience may be substituted for each year of education required.

• Bachelor’s degree preferred.

• In lieu of education/degree requirements, a successful candidate will:

    o Understand how to collaborate with a variety of different people and roles.

    o Show strong growth mindset and can learn from setbacks.

    o Are comfortable with ambiguity and can break it down as part of a cross-functional team.

    o Be willing to confront complex problems head on, without fear of lack of solution.

    o Be relationship-driven, partnership driven, and adaptable.

    o Value diversity and take pride in cultivating an atmosphere of inclusion of various thoughts, perspectives, identities, and expressions.

• Highly organized with strong administrative experience; ability to prioritize work efficiently and meet deadlines.

• Exceptional decision-making skills, discretion and the ability to maintain confidentiality; can handle sensitive information with discretion.

• Strong organization skills and proven ability to multitask.

• Ability to work well with team members at all levels of the organization, including staff, senior leaders and external stakeholders.

• Excellent interpersonal, time management, and communication skills

• Proficiency in Microsoft Office Suite, calendar management systems, virtual collaboration platforms and familiarity with Salesforce CRM desired

• Ability to work with minimal supervision.

• Demonstrates detail orientation and accuracy in all aspects of the job.

• Effectively communicates both verbally and in writing.

• Values diversity and takes pride in cultivating an atmosphere of inclusion and various perspectives.

• Demonstrates a strong commitment to continuous learning, professional growth, and skills enhancement.

• Demonstrates a passion for USA for UNHCR’s mission.

WORK LOCATION

Hybrid + New York, NY+ May also involve travel to some locations within the company’s region of operations and select donor locations.

COMPENSATION

$94,249 - $104,722

DISABILITY SPECIFICATIONS

USA for UNHCR will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

USA for UNHCR is an Equal Opportunity Employer. Refugees and all other protected classes are encouraged to apply.