Director of Contract Administration & Legal Analysis (JR 4173)

JR 4173

Director of Contract Administration & Legal Analysis

Los Angeles, CA 90004

Salary: $118,158.00 to $147,698.00 per year

Pay Frequency: 24 Pay Periods Per Year

Full Time

Exempt

Driving Required

PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Quality Assurance & Compliance team as the Director of Contract Administration & Legal Analysis at the RHC Office.

ABOUT PATH

Since its foundation in 1984, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing. 

ABOUT THE JOB

As part of the Quality Assurance & Compliance team, the Director of Contract Administration & Legal Analysis will oversee the contract administration division, responsible for contract and grant review, analysis, development, execution, tracking, and maintenance. The Director ensures that contract terms are consistent with PATH’s contracting strategy and are negotiated within legal and financial guidelines established by PATH and its government entities. Utilizing legal expertise, the Director will identify, track, mitigate, and resolve risks and issues regarding PATH contracts from awarding and partnering entities and negotiate on behalf of PATH.

Position Responsibilities include: 

•  Establish long-term contractual goals, strategies, policies, and plans. Develop concrete compliance driven, forward-thinking contracts, grants, and procurement arrangements, systems, processes, and outcomes. 
• Provide strategic support to lead the Contracts Administration Division. Design, develop, and support the implementation, and monitoring of the contracts team, policies, programs, processes, and systems. 
• Develop strategic guidelines including data analysis, tracking metrics, providing input on milestones, and implementing strategies that support efficiency and effectiveness. 
•  Collaborate and work cross functionally to improve processes throughout the organization in partnership with Division and Department leaders. 
• Draft, review, and negotiate contracts with funders and third parties (including subcontracts, professional services agreements, MOUs, supportive service agreements, vendor and consultant agreements) and evaluate third party agreement templates against PATH and funding entity standards. 
• Provide practical advice and guidance to internal stakeholders and develop solutions to issues while effectively managing legal and practical business considerations. 
• Advise leadership of the key legal risks of the proposed project or contract, including the legal and regulatory issues that need to be addressed early in the process of contracting. 
• Coordinate with cross-functional teams and Corporate Compliance colleagues to provide a comprehensive risk assessment and risk management. Identify and assess potential contractual and legal risks, develop mitigation strategies, and implement risk management measures to safeguard the PATH’s interests. 
• When considering items with implications beyond the Contracts Division, consult with legal counsel internally or retained counsel to explain the objective of the activity, the data or personnel that will be impacted, how risks will be mitigated and managed; and addressing any remaining issues with the stakeholders. 
• Interpret and explain contract terms and conditions for internal stakeholders. 
• Confirm that contracts are compliant with PATH policies and maintain an understanding of the impact of any changes in PATH’s policies, organizational structure, and procedures. 
• Contractually protect PATH’s intellectual property to prevent loss/infringement by third parties. 
• Lead negotiation and issue resolution of major contracts, subcontracts, and procurement agreements, when needed. 
• Responsible for ensuring compliance with all laws, regulations and other applicable obligations are observed on behalf of PATH. 
• Inform Senior Leadership on the implications of contracting issues, contracts and subcontracts ethics and compliance matters, and develop, present, and monitor training programs to communicate those matters to staff. 
• Monitor legislative and regulatory developments impacting contracting and inform Senior Leadership on potential ramifications and necessary changes. 
• Ensure quality service and support to PATH’s external partners, as well as internal programs/divisions and departments (Services, IT, Finance, HR, Operations, Procurement and others). Stay informed of PAHT’s business objectives by attending meetings, project reviews, and other workgroups to best understand contracting needs. 
• Effectively managing workflow, including multiple projects, in a proactive and highly responsive manner 
• Settle disputes regarding contract interpretation, conditions, or compliance with legal requirements. 
• Must demonstrate a commitment to diversity, equity, and inclusion through inclusive service delivery, continued learning and development, modeling inclusive behaviors, contributing to an inclusive work environment, proactively mitigating bias in internal and external systems as well as interactions with internal and external stakeholders. 
•  Perform all other duties as assigned or required

WHAT YOU BRING

We’re looking for candidates with:

• Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.

PREFERRED QUALIFICATIONS

• Prior legal experience in government and/or regulatory environment 
• Experience in operational and contract matters 
• Experience leading and managing a team of contract professionals 
• Experience with social services or homeless services funding regulations, requirements, and procedures and Federal, State, and local funding for service delivery 
•  Experience with negotiating and or drafting contract types, including professional service agreement, consultant agreements, vendor agreements, subcontract vs. sub-recipient, cost reimbursement vs. fixed price vs., budgets and cost allocations such as indirect, other overhead, margin, and other pricing considerations for both funding agreements/proposals and procurement activities 
• Experience implementing and utilizing technology tools that automate the creation and review of contracts. Experience with AI based Contract review. 
• Strong negotiation and drafting skills with a focus on attention to detail. 
• In-depth knowledge of relevant laws and regulations. 
• Comprehensive and up-to-date knowledge of government grants and contracts management AND procurement processes and procedures, including the FAR, OMB Uniform Guidance, and other federal agency-specific guidelines

MINIMUM QUALIFICATIONS

• Juris Doctor degree and active bar membership 
• Licensed to practice law and in good standing in all jurisdictions licensed to practice)-Required 
• At least seven (7) years of experience in administrative and contract law reviewing, drafting, and negotiating complex government and non-profit agreements

MANDATORY REQUIREMENTS

Regardless of qualifications, candidates must:

• Have employment eligibility verification
• Have or be able and willing to obtain CPR/First Aid training
• Successfully complete the following as a condition of hire:Tuberculosis Test
• Background Screening
• Drug Test

DRIVING

Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: 

• Have reliable transportation
• A valid driver’s license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for PATH's insurance coverage

EMPLOYMENT ELIGIBILITY

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

FLEXIBLE WORK

We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.

WHAT WE OFFER

In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.

READY TO MAKE A DIFFERENCE THROUGH ACTION?

If this position sounds like a fit, please submit your application today. A resume is required.

PATH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

PATH will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve. We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.

In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.