Administrative Coordinator

The Administrative Coordinator (Coordinator) position in the Office of Civil Rights and Sexual Misconduct (OCRSM) provides executive-level administrative support to the Director and Title IX Coordinator (Director) and assists with business office operations in a busy university environment. This position handles sensitive information in the strictest of confidence and with appropriate

discretion and tact.

The Coordinator provides executive-level support to the Director, including, but not limited to the following: independently drafting legal communications related to the hearing and appeals processes; coordinating logistics and sending legal notices for sexual misconduct hearings; organizing and assisting the Director with special projects; managing and maintaining the Director’s calendar; scheduling individual and group meetings; coordinating details and preparing materials for meetings; gathering documentation for legal and Public Information Act (PIA) requests; reviewing and responding to background check requests; and managing travel arrangements and reimbursements.

The Coordinator is also responsible for answering the main office telephone line and greeting all faculty/staff, students, and visitors for the office. This position requires the utmost discretion and sensitivity when interacting with the campus community and others who engage with the OCRSM. The Coordinator responds independently to the general inquiries when appropriate and makes instant and accurate judgments in forwarding inquiries and requests to the OCRSM staff or other departments within the university.

This position is also responsible for assisting the OCRSM staff with travel; managing documentation for all OCRSM staff compliance and professional development trainings for auditing/reporting purposes; onboarding and offboarding new staff; assisting with catering and room rentals hosted by the Director; managing documentation in the office case and document management software (e.g. Box and Maxient) ; and assisting the Intake Coordinator with data entry, outreach, and documentation, when needed. The Coordinator must be able to maintain the office website, including but not limited to adding and removing special event information provided by the Director and OCRSM staff.

Minimum Qualifications

Education and Experience:

Bachelor’s Degree or equivalent combination of education, training, and experience is required:

• With a degree: minimum of two (2) years of relevant work experience in a professional area.
• Without a degree: minimum of six (6) years of relevant work experience in a professional area.

Knowledge, Skills, and Abilities:

• General knowledge of and skill in the practical application of generally accepted office practices and procedures. 
• Ability to work with a team and communicate effectively, accurately, and concisely-both orally and in writing. Attention to detail and ability to proofread, draft, and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, databases, presentation programs, Internet, email, calendaring software, and case/data management systems. 
• Ability to understand and follow oral and written instructions and University policies. 
• Ability to interact effectively with internal and external parties in a courteous, professional, discrete, and efficient manner. 
• Ability to plan, organize, and prioritize tasks, meet deadlines, and independently execute multiple and continuing assignments with general instructions

Preferences

• Bachelor’s degree
• Experience in a legal or higher education setting.
• Training or experience working with civil rights matters, including sexual misconduct.
• Fluency in Spanish
• Experience with Maxient or case management software.

Physical Demands

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount

of force frequently or constantly to lift, carry, push, pull or otherwise move

objects, including the human body. Sedentary work involves sitting most of the

time.