Senior Administrative Assistant

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

Provides administrative support to the Office of the President and Executive Director of Board Relations. Opportunity to work cross-organizationally, including liaising with senior professional team and members of the Board of Directors and Executive Committee as well as significant donors.

Major Responsibilities:

• Calendar management for senior leadership bodies: Board of Directors, Executive Committee, President’s Advisory, and other meetings as necessary
• Calendar management for President of the Board, including UJA and non-UJA events, briefings, donor meetings, etc.
• Management of correspondence for President, including donor acknowledgement letters, condolence notes, event honoree congratulations notes
• Assistance with Board member stewardship and governance, including Board nominating process
• Assistance with meeting planning and execution, including room reservations, meeting set-up and clean-up, assembling packets and meeting material, attendance entry, etc.
• Database Management, including managing membership and attendance for the Board Directors, Executive Committee and President’s Advisory Council
• Expense report and file management
• Special projects as assigned

Skills/Experience:

• Highly detail oriented
• Superior organizational and administrative skills
• Ability to prioritize and meet deadlines while working in a fast-paced environment
• Ability to work well with cross organizationally and with various stake holders
• Excellent interpersonal communication and writing skills
• Professional presence, comfortable interacting with senior volunteer leaders and significant donors
• Computer proficiency in MS Word, Outlook and Excel
• Bachelors degree required and minimum 2 years related experience

Salary Information:

The salary for this role is $50,000.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)

SOME MORE (YES, MORE!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.