Administrative Assistant

Job Posting for Administrative and Operations Assistant at Next Step

Domestic Violence Project

Location: Ellsworth Resource Center with occasional travel required

Position

Type: Full-time, Exempt

Reports To: Deputy Executive Director

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About Next

Step

Next Step

provides critical support and advocacy to individuals affected by domestic

violence that empower and assist those in need through a comprehensive approach

to advocacy and resource management.

Job Summary

We are looking

for a motivated and meticulous Domestic Violence Advocate with the additional

duties as an Administrative and Operations Assistant. The successful candidate

will work directly with survivors on help line and in the Ellsworth Resource

Center while working closely with the Deputy Executive Director, Executive

Director, and Finance Management team, to enhance daily operations and manage

administrative tasks at our Ellsworth office.

Key

Responsibilities:

·      

Provide advocacy face to face

and though our  helpline following the

guidelines of the Core Advocacy Training.

·      

Assist survivors in finding

resources, safety planning, and connecting them with internal programming.

·      

Provide general administrative

support to the Deputy ED, ED, and Finance team.

·      

Facilitate smooth

implementation of administration and operations processes as needed.

·      

Assist with vendor relations

and communications.

·      

Manage supply orders and

coordinate general maintenance for Ellsworth & Machias properties.

·      

Coordinate travel for staff and

survivors.

·      

Handle direct service requests,

manage donations, database entries, and express gratitude to donors.

·      

Coordinate daily incoming and

outgoing mail.

·      

Participate in community

engagement events through community activities and fundraising.

Additional

Duties

·      

Participate in organizational

activities, monthly staff meetings, volunteer training, and office management.

·      

Review goals and objectives

regularly with supervisor.

Required

Skills and Experience

·      

Proven experience in

administrative assistance and data entry.

·      

Comfortable and skilled using

different software programs and databases.

·      

Complete NS hotline training

with ongoing participation in professional development.

·      

Sensitivity to issues of

domestic and sexual violence.

·      

Excellent written and verbal

communication skills.

·      

Highly organized.

Essential

Attributes

·      

Self-motivated with a

team-oriented approach.

·      

Flexibility in work hours.

·      

Strong commitment to

confidentiality and professionalism.

Requirements

·      

Valid driver’s license with

reliable transportation.

·      

Must pass required background

checks by government agencies.

Physical

Demands

·      

Ability to perform office and

community-based tasks with the potential need for reasonable accommodations.

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Join Our Team

If you are

passionate about advocacy and have a commitment to improving lives, please

submit your resume and cover letter to kbrown@nextstepdvproject.org. We

look forward to having you join our dedicated team at Next Step!

Next Step is an

Equal Opportunity Employer and strongly encourages candidates of all

backgrounds to apply for this pivotal role.