Program Assistant - Bellevue, WA

American Cultural Exchange Service (ACES) is a small, growing, non-profit organization dedicated to promoting global understanding through educational and cultural exchange experiences. As a US Department of State (DOS) designated organization, ACES administers international high school exchange programs, including the Department of State's K-L YES, FLEX, and NSLI-Y grant programs.

With the national office located in Bellevue, a suburb of Seattle, ACES maintains a network of dedicated and well-trained Local Coordinators in communities throughout the United States who provide program services at the local level to international participants, U.S. host families, schools, and organizations.

Our fun and friendly national office is looking for a team player as the Program Assistant. The right candidate for this role is someone who wants to grow with our team. This position has the potential for professional advancement as our organization continues to grow, including competitive annual raises and promotion to managerial roles; as well as possible opportunities for travel.

We offer great benefits including paid holidays, vacation and sick leave after a 3-month probationary period.

Primary Responsibilities include but are not limited to:

1. Working closely with program managers on a variety of program operations
2. Assisting with meeting and travel logistics for Local Coordinator meetings, student workshops, student travel
3. Tracking deadlines to ensure program operations are completed as required
4. Communication with various program stakeholders, such as Local Coordinators, Overseas Partners and students
5. Working closely with Program Managers on creating new and updating existing program materials, such as handbooks, promotional materials and program forms

Basic Qualifications:

1. Bachelor’s degree with at least 1 year of experience in an office environment
2. Detail oriented with excellent organizational skills
3. Ability to multitask to address multiple, competing priorities
4. Self-starter, motivated, team oriented, and excited to grow with ACES
5. Ambitious and able to work under pressure to meet deadlines
6. Good communication and interpersonal skills
7. Positive attitude, flexible and willingness to take direction
8. International experience preferred