Executive Assistant to the Executive Director

The New York State Nurses Association is a labor organization of over 40,000 frontline nurses standing together for strength at work, nursing practice, safe staffing, and healthcare for all. We are New York's largest union and professional association for registered nurses.

The Assistant to the Executive Director reports to the Executive Director and is responsible to act as a confidential assistant to the Executive Director and manage the day-to-day administrative operations of the Executive Office. This position is for a highly self-motivated professional, capable of managing their work load and prioritizing tasks in a fast-paced labor union environment.

DESCRIPTION OF DUTIES:

Act as a confidential assistant to the Executive Director Provide comprehensive administrative services to the Executive Director Coordinate the provision of comprehensive administrative services to the Board of Directors Assist in making travel arrangements for board of directors according to association guidelines Process confidential communications for; the Board of Directors, the union’s legal counsel, staff and others as directed.

• Maintain current knowledge of overall union office policies, procedures and practices affecting all programs, activities and staff.
• Prepare strategic correspondence to staff, members and other labor organizations.
• Perform other related responsibilities which may, from time to time, be required in advancing the interests of the association and the profession of nursing.
• Handle any special projects assigned by the Executive Director
• Coordinate and assist in the provision of typing, photocopying, and filing services for:  correspondence, minutes, memoranda, reports, notices, forms, records, bibliographies, speeches, position statements, and other documents.
• Maintain approved filing system.
• Assist in preparing for meetings of committees, councils and other groups as assigned; attend meetings of the Board of Directors and other units as assigned.
• Attend meetings and write agenda, summaries and minutes for sessions of the various committees as directed.
• Prepare draft correspondence for communications with the Board of Directors and various contacts.
• Coordinate activities of, and maintain engagement calendar for, the Executive Director, along with staff that report to the Executive Director.  Schedule meetings and appointments and travel when necessary.
• Manage and approve time sheets and expenses for staff that report to the Executive Director.
• Submit monthly expenses on behalf of the Executive Director.

QUALIFICATIONS:

• Excellent writing, analytical, computer and data skills required.
• Advanced education and/or equivalent work experience is required.
• Union experience preferred.
• Ability to work with a team, take initiative and handle multiple projects under deadline. Experience in and knowledge of the health care profession, and in particular the nursing profession, is desirable.

Note: Every effort has been made to make this description as complete and comprehensive as possible. However, it in no way states or implies that these are the only duties required of the

position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment within the position.

NYSNA takes the health of their employees, families, members’ and communities very seriously. Proof of Covid-19 vaccination is required as a condition of employment.

We are committed to fostering an organizational culture of diversity and inclusion. Women, minorities, people of color, individuals with disabilities, and members of the LGBTQ+ community are strongly encouraged to apply.

TO APPLY:

Please submit a cover letter of interest and résumé to: employment@nysna.org, with the subject line “Executive Assistant-Office of the Executive Director.”