Administrative Assistant - Philanthropy Department

Native Plant Trust seeks a dynamic and outgoing individual to fill a half-time (20 hours per week) administrative role in the philanthropy department at our headquarters in Wayland, MA.

This position requires exceptional customer service and a high attention to detail. Providing members and donors with outstanding events and other benefits and with prompt, courteous service are the top priorities.

In addition to researching speakers, venues, catering, and responding to other external questions and requests, the Philanthropy Assistant will work with internal colleagues to produce invitations, run mailing lists, and help keep event logistics on track. The assistant  will also support the administrative needs of the department with data processing, documentation, and other administrative functions.

Some weekend / evening work and local travel are required for events, always with prior notice. 

Ideal candidates will have/be:

• Ability to work effectively in a busy environment with frequent interruptions.
• A professional, courteous manner to interact with a variety of people in person and on the phone.
• Detail-oriented, thorough, organized, but also flexible; able to prioritize responsibilities and meet a time-sensitive schedule.
• Comfortable handling money accurately and securely.
• Proficient with Microsoft Office suite, experience with Google Docs and databases, comfortable learning new technology.
• Demonstrated ability to work both independently and collaboratively.
• Excellent communication and proofreading skills.
• At least a year of related experience preferred.

Hours and Compensation

This is a part-time (20 hours/week) nonexempt position with a starting rate of $20/hour. The employee is eligible for most benefits currently offered by Native Plant Trust, including retirement plan, discounts on plants and merchandise, and free enrollment in education programs. This position is not eligible for health insurance coverage.

To Apply

Please submit a letter of interest and resume in MS Word or PDF format, with your last name as the first word in the file name, using the subject line “Philanthropy Assistant Application” to: development-hire@NativePlantTrust.org

Application deadline is Friday, May 10, 2024.

Native Plant Trust is an equal opportunity employer.  We are committed to a culture of inclusion, diversity, equity, and access and to being a welcoming and safe place for all who engage with us.

Native Plant Trust is the nation’s first plant conservation organization and the only one solely focused on New England’s native plants. We save native plants in the wild, grow them for gardens and restorations, and educate others on their value and use. From our base in Massachusetts, staff and trained volunteers work throughout New England each year to monitor and protect rare and endangered plants, collect and preserve seeds to ensure biological diversity, detect and control invasive species, conduct research, and offer a range of educational programs.

We welcome visitors from all over the world to Garden in the Woods, our renowned native plant botanic garden in Framingham. We also operate a nursery at Nasami Farm in western Massachusetts and manage six sanctuaries in Maine, New Hampshire, and Vermont that are open to the public. Native Plant Trust is among the first organizations worldwide to receive Advanced Conservation Practitioner accreditation by London-based Botanic Gardens Conservation International (BGCI), which included an endorsement by an International Advisory Council representing six continents. Please visit www.NativePlantTrust.org.

This position is eligible for retirement plan, discounts on plants and merchandise, and free enrollment in education programs. We also offer a generous paid time off plan. This position is not eligible for health insurance coverage.