Nonprofit

Administrative Assistant

On-site
Work must be performed in or near New York, NY
New
|
Published 27 days ago

Details at a Glance

Time Commitment
Full Time Schedule
Start Date
June 17, 2024
Education
4-Year Degree Required
Experience Level
Entry level
Salary
Up to USD $50,000 / year

Description

DESCRIPTION OF PARK AVENUE SYNAGOGUE:

Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America. Located on Manhattan’s Upper East Side, the synagogue includes a staff of more than 180 talented individuals, who, together with our world-class clergy team, serve a membership of over 1,800 households. Our thriving Adult Programming, Early Childhood Center, Congregational School, Youth, and Young Family Education departments provide high-quality and inclusive Jewish educational, social, and worship opportunities to members and the community at large.

DESCRIPTION OF JOB:

We seek a highly organized individual with exceptional follow-through who can easily move across tasks, respond quickly to requests, and manage key administrative functions. The ideal individual will approach the work with humility, thoughtfulness, a willingness to learn and a commitment to excellence. We are looking for someone to bring new ideas and a wholistic view of managing processes and workflow. As a key member of the department, the Administrative Assistant will collaborate with a diverse and talented team of professionals across the synagogue. This position is full-time and non-exempt, which entitles you to overtime. Your work schedule may vary based on programmatic needs. Also, this is an in-person position.

RESPONSIBILITIES:

  • Manage departmental financial processes including purchasing supplies and tracking receipts, submitting requests for vendor payments, and updating department expense tracking documents.
  • Manage the preparation of set up and booking details in the scheduling management system (EMS).
  • Collaborate with facilities to address programs and events set up and booking issues as needed.
  • Managing calendars and scheduling appointments and meetings as needed.
  • Create and manage event registration forms.
  • Prepare online newsletters, and other communications as needed.
  • Monitor accuracy of programming listings on PAS website and publications and update the website with new program information.
  • Assist with the day-to-day running of ongoing classes and events, assisting with printing of materials, assembling packets, and supporting zoom and other virtual learning platforms as needed.
  • Assist with the ordering of office, school and programs supplies. Order food and snacks for classes, programs, and events as needed.
  • Special projects as assigned.

QUALIFICATIONS/CORE COMPETENCIES:

  • Bachelor’s degree required and minimum 2 years related experience.
  • Fluent in Microsoft Word, Excel, Outlook, and PowerPoint; additional computer skills
  • knowledge of Zoom, iContact and Salesforce are a plus.
  • Flexibility, with ability to work as part of a team.
  • Open and receptive to ideas and feedback.
  • Ability to prioritize and meet deadlines while working in a fast-paced environment.
  • Ability to work well with cross organizationally and with various stake holders.
  • Excellent interpersonal communication and writing skills.
  • Ability to work some nights and weekends, provide support during the High Holy Days,
  • and attend events, or meetings, as necessary. Schedule may be flexible to accommodate the aforementioned.

DESCRIPTION OF PARK AVENUE SYNAGOGUE:

Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America. Located on Manhattan’s Upper East Side, the synagogue includes a staff of more than 180 talented…

Location

On-site
50 E 87th St, New York, NY 10128, USA

How to Apply

Qualified candidates should submit a brief cover letter and a resume.

Qualified candidates should submit a brief cover letter and a resume.

Illustration

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