Administrative Assistant

DESCRIPTION OF PARK AVENUE SYNAGOGUE:

Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America. Located on Manhattan’s Upper East Side, the synagogue includes a staff of more than 180 talented individuals, who, together with our world-class clergy team, serve a membership of over 1,800 households. Our thriving Adult Programming, Early Childhood Center, Congregational School, Youth, and Young Family Education departments provide high-quality and inclusive Jewish educational, social, and worship opportunities to members and the community at large.

DESCRIPTION OF JOB:

We seek a highly organized individual with exceptional follow-through who can easily move across tasks, respond quickly to requests, and manage key administrative functions. The ideal individual will approach the work with humility, thoughtfulness, a willingness to learn and a commitment to excellence. We are looking for someone to bring new ideas and a wholistic view of managing processes and workflow. As a key member of the department, the Administrative Assistant will collaborate with a diverse and talented team of professionals across the synagogue. This position is full-time and non-exempt, which entitles you to overtime. Your work schedule may vary based on programmatic needs. Also, this is an in-person position.

RESPONSIBILITIES:

• Manage departmental financial processes including purchasing supplies and tracking receipts, submitting requests for vendor payments, and updating department expense tracking documents.
• Manage the preparation of set up and booking details in the scheduling management system (EMS).
• Collaborate with facilities to address programs and events set up and booking issues as needed.
• Managing calendars and scheduling appointments and meetings as needed.
• Create and manage event registration forms.
• Prepare online newsletters, and other communications as needed.
• Monitor accuracy of programming listings on PAS website and publications and update the website with new program information.
• Assist with the day-to-day running of ongoing classes and events, assisting with printing of materials, assembling packets, and supporting zoom and other virtual learning platforms as needed.
• Assist with the ordering of office, school and programs supplies. Order food and snacks for classes, programs, and events as needed.
• Special projects as assigned.

QUALIFICATIONS/CORE COMPETENCIES:

• Bachelor’s degree required and minimum 2 years related experience.
• Fluent in Microsoft Word, Excel, Outlook, and PowerPoint; additional computer skills
• knowledge of Zoom, iContact and Salesforce are a plus.
• Flexibility, with ability to work as part of a team.
• Open and receptive to ideas and feedback.
• Ability to prioritize and meet deadlines while working in a fast-paced environment.
• Ability to work well with cross organizationally and with various stake holders.
• Excellent interpersonal communication and writing skills.
• Ability to work some nights and weekends, provide support during the High Holy Days,
• and attend events, or meetings, as necessary. Schedule may be flexible to accommodate the aforementioned.