Assistant Meeting Planner

As an Assistant Meeting Planner, you will work collaboratively with the Meetings & Travel Team to plan and execute meetings and events that support worker organizing at the direction of the International Union President and Secretary-Treasurer. You will join a dedicated and inspiring team of administrative professionals that proudly advances UNITE HERE’s goals on behalf of hospitality workers in the United States and Canada.

As a Meetings Team Assistant Planner, you will:

• Field requests from UNITE HERE leadership for meetings and events.
• Work with the Meetings & Travel team to create requests for proposals, review contracts, and ensure general best practices of meeting and event planning.
• Assist with worker actions and other event logistics.
• Draft communications about events and travel.
• Oversee invoice processing for meeting and travel related expenditures, maintain a budget, and ensure fiscal responsibility, including actively monitoring and recommending opportunities for cost-savings.
• Learn, comply with, and provide leadership on all internal UNITE HERE policies and external regulations.
• Work with UNITE HERE Customer Organizing team to maintain network of customers and meeting planners through the Fair Hotel campaign (https://www.fairhotel.org/).
• Travel occasionally.
• Perform other duties as determined by Meetings Team Lead and UNITE HERE leadership.

Qualifications:

• 2-3 years of experience in meetings, travel, and event planning
• Proven proficiency in the following areas:Microsoft applications (managing spreadsheets, creating charts, and using advanced formulas)
• C-vent and Egencia preferred
• Excellent analytical skills to manage large amounts of data and reports
• Team collaboration skills
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent verbal and written communication skills

Outstanding candidates will also have:

• Connection to UNITE HERE mission
• Ability to multitask while working with tight deadlines or unexpected requests
• Openness to learn new processes and procedures in a new work culture

Location:  Washington, DC; New York City; or near one of our US-based local union offices

UNITE HERE offers a comprehensive benefits package (valued at $46,400 for family coverage) and employee pays 0$ in premium. Benefits include family medical, dental, vision and prescription coverage, retirement funds (401k and defined benefit pension), and generous paid time off.