Volunteer Coordinator & Outreach Assistant

CicLAvia is seeking a Full-Time Volunteer Coordinator & Outreach Assistant to join our team. This position will work with the team year-round to execute several key aspects of CicLAvia events, including our volunteer program, community outreach, and event production.

CicLAvia is a 501(c)(3) non-profit that catalyzes vibrant public spaces, active transportation, and good health through car-free streets. CicLAvia engages with people to transform our relationship with our communities and with each other.

Are you someone with event production and/or volunteer program experience who is organized, outgoing, motivated and has a desire to learn? The ideal candidate has a passion for CicLAvia’s mission and is a self-starter, comfortable working in a fast-paced and dynamic environment. They are comfortable wearing many different hats and are extremely detail-oriented with strong communications skills, both verbal and written.

The Volunteer Coordinator & Outreach Assistant works as part of the Production Team to implement our volunteer program and assist with community outreach and event production. This role is a great opportunity for candidates with backgrounds/interest in urban planning, community organizing, volunteerism, and event production. CicLAvia is committed to supporting our staff in their personal and professional growth.

The Volunteer Coordinator & Outreach Assistant reports to the Chief Program Officer and the Production Manager, and is a key member of our team who assists in several aspects of CicLAvia events (including some evening and weekends when necessary), including:

• Overseeing and implementing our event day volunteer program, including research and outreach to potential volunteer groups, updating volunteer documents, and all other logistics related to event day volunteers
• Maintaining records of volunteer engagement, including tracking hours and demographic data
• Managing inventory, organization, and packing of volunteer materials
• Assisting in researching and developing Airtable databases of community stakeholders 
• Supporting the Production Manager with community outreach efforts, including presenting at neighborhood council meetings, neighborhood canvassing, and tabling at community events
• Following up with stakeholders via phone calls and email, and maintaining records of correspondence
• Creating flyers for route stakeholders with alternate parking and detour information
• Running errands, including drop-offs and pick-ups of event materials
• Assisting the Event Producer and Production Manager with event packing and organization of event materials
• Providing administrative support to the Chief Program Officer and Production Manager
• Providing day-of-event support, including overseeing event set up, breakdown, volunteers, and other logistics
• Performing office-related duties, including answering phones, returning calls, and mailing packages

Qualifications:

• Commitment to the mission and work of CicLAvia
• Strong desire to work as part of a fun, creative and entrepreneurial team in a fast-paced and dynamic environment
• 1-2 years of experience working in event production and/or volunteer coordination at a non-profit organization
• 1-2 years of experience working in an office environment
• Must be comfortable driving a 9’ Cargo Van
• Expertise in Microsoft Office (Word, Excel, PowerPoint) and proficiency with Mac computers
• Knowledge of Airtable and Canva is a plus!
• Works well with a team
• Strong written and verbal communication
• High energy, self-managing, and self-starter personality
• Adept at managing multiple tasks with strong planning, prioritization and organizational skills
• Spanish language fluency desirable
• Valid California driver’s license and access to a vehicle for running errands, helping transport event supplies etc.
• Available to work on some weekends and evenings

Frequently cited statistics show that women, trans, and nonbinary people, BIPOC, and other structurally marginalized groups apply to jobs only if they meet 100% of the qualifications. CicLAvia encourages you to break that statistic and to apply. No one ever meets 100% of the qualifications.

About CicLAvia: CicLAvia is a 501c3 non-profit organization. Over the past 14 years, CicLAvia has produced 50 public, car-free street events attended by more than 1.8 million people who have explored more than 300 miles of urban streets in Los Angeles County. CicLAvia inspires people to see and experience Los Angeles and their fellow Angelenos in new ways. This builds familiarity, enthusiasm and community that can be leveraged to help guide the future of Los Angeles. For more information, please visit www.ciclavia.org. 

EQUAL OPPORTUNITY

CicLAvia is committed to cultivating a team that reflects the rich diversity of Los Angeles. We do not discriminate on the basis of race, color, national origin, religion, age, sexual orientation, gender identity, marital or domestic partner status, veteran status, medical condition, mental or physical disability which would not prevent the performance of essential job duties without reasonable accommodation.

This is a full-time, non-exempt position with benefits:

 · Medical insurance - CicLAvia covers 100% of employee costs (Begins 60 days after your start date)

· 8 paid Federal holidays

 · 6 paid days of sick time per calendar year (accrues monthly)

· The CicLAvia team takes an end of year holiday between Christmas and New Year’s as quiet time (essential work only)

 · Two Weeks Paid Vacation (accrued monthly, can start using 90 days after start date)

· Public transportation stipend $50 per month for those who utilize public transport

· Monthly phone stipend (80% of your bill up to $80 per month)

 · Hybrid work schedule

 · Ongoing opportunities for professional development