Finance Manager

Finance Manager

Team: Operations (Finance)

Reports to: Senior Director of Finance

Supervises: Finance Associate

Employment Status: Full Time/Exempt

Salary: $69,350/ year

Overview of the Organization

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive.  We represent the collective interests of New York’s diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people’s lives, and to strengthen our state.

Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.

Position Overview

This is a contract-funded position for a new rapid-response initiative  that the NYIC is undertaking to support vulnerable migrants and asylum-seekers throughout New York State. This position will be for a period of one year (August 2023-August 2024) with the potential to extend for two more years, for a total of three years. The continuation of this position beyond three years is contingent upon available funding. 

The primary focus of this position will be to manage the financial reporting requirements of this NY State contract. In addition, this position will provide general support to the NYIC Finance team, which includes several internal staff members, as well as an external accounting firm.

The Finance Manager will assist in managing contractors. This position will thoroughly review contractor financial deliverables to ensure proper compliance and reporting is being met. This position will communicate with the various subgrantees to assist in feedback and train the subgrantees to deliver the accurate financial deliverables.

Responsibilities include, but are not limited to:

• Supervise the preparation of contract financial reports
• Review BvA analysis prepared by outside Accounting firm and ensure it is accurate and consistent with Accounting records
• Approve quarterly invoices/vouchers and supporting documentation prior to donor’s submission. 
• Reconcile the contract invoices and payments and follow through on collecting all payments owed to the NYIC 
• Prepare Analysis for different stakeholders (Executive Leadership, Program Director, and other program staff)
• Provide financial oversight for the full cycle of regrant management
• Track regrant commitments and all payments.
• Keep an up to date record of financial deliverables, payment dates and payments made
• Save in a specific folder, easy to access when needed
• Review subcontractors’ documentation for accuracy and compliance.
• Support Senior Director of Finance in tracking of various types of ONA contract expenses such as contractual costs (consultants, regrantees, and vendors), translations/interpretation, travel and event costs, etc.
• Prepare budget modifications per donor requirements.
• Liaise closely with outside accountants and coordinate regularly with Development, Human Resources, Operations, and program staff.
• Liaise with donor-hired auditors, provide documentation requested, answer all project-specific financial questions.
• Oversight of all organizational filing of correspondence and contracts, and agreements related to ONA Contract.
• Inform relevant staff about donor-specific contract requirements from ONA financial controls, best practices, and the fiscal manual of government contracts and ensure compliance with those requirements.
• Ensure that all work is completed in a timely and accurate manner, fully documented with proper coding, and in compliance with NYIC’s financial and administrative policies.
• Occasionally, carries ad moves materials weighing 50lbs or less.

Qualifications

• Bachelor’s degree required in finance, business or public administration, or related field with a focus on quantitative analysis.
• At least 3-5 years of nonprofit financial management experience, with an emphasis on government contract management.
• Ability to manage tight deadlines and competing priorities and strategize in a rapidly changing environment.
• Familiarity with/proficiency in Excel, Expensify, Intacct, Salesforce, Google Workspace and Asana
• Strong attention to detail is a must 
• Strong communication verbal and written skills to translate complex problems using non-technical terms. 
• Excellent problem solving and analytical skills.  
• Strong interpersonal skills and experience working with diverse populations. 
• Interest in and/or knowledge of the NYIC, its members, or issues affecting immigrants in New York is an advantage. 

Important facts to know about this opportunity:

1. This position is mostly on-site, with a requirement of being in the office 4 days per week and remote 1 day per week.
2. The NYIC has a staff-wide vaccine mandate. Staff must be fully vaccinated and provide proof of vaccination to HR before being onboarded.

Salary: $69,350**

**The NYIC has a transparent and equitable salary structure. Starting salaries for each position are set in advance with no room for negotiation. 

In addition to a competitive salary, NYIC offers a full benefit plan, unlimited paid time off, commuter benefits and a comprehensive retirement plan. 

To Apply: Interested candidates should send a resume and cover letter to hr@nyic.org. All emails must have “Finance Manager” in the subject line. 

All qualified applicants will be afforded equal employment opportunities without discrimination based on race, creed, color, national origin, immigration status or citizenship, sex, age, disability or marital status.

Deadline: Friday, May 03, 2024

Applications will be reviewed on a rolling basis and we are looking for someone to start as soon as possible. No phone calls or emails will be accepted for this position.