Accounting Associate (Part Time)

STATUS: Part Time – Non-Exempt (2-3 days a week) LOCATION: HYBRID NY

REPORTS TO: Accounting Manager COMPENSATION: $40-46/ HOUR

POSITION SUMMARY:

As accounting associate, you will handle the daily administrative accounting duties of the organization. This part- time role (2-3 days a week; 14-21 hours) supports accounts payable administration and processing, cash receipts and deposits, general ledger maintenance, record keeping, and clerical support to certain employees. This role will be expected to go into the NY office 1-2 times a week to check the mail for the finance team.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

• Maintain the general ledger by verifying, allocating and posting transactions.
• Process accounts payable and employee expense reports ensuring all required documentation has been collected with appropriate management approvals.
• Process and record accounts payable transactions; ensure invoices, expenses, and staff reimbursements are coded and allocated accurately.
• Accurately record receivables and prepare bank deposits.
• Maintain records of financial transactions by ensuring compliance and legal requirements are met.
• Oversee bank accounts maintaining balances necessary for operating expenses and requesting funding as needed.
• Reconciles bank accounts monthly and records bank transactions as needed.
• Ensures general ledger cash balance is up to date.
• Maintain vendor files in subsystem and ensures all legal documentation has been received.
• Maintain insurance policy schedule.
• Reconcile petty cash quarterly.
• Balances intercompany accounts by reconciling journal entries.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Assist in the annual audit process by preparing and compiling required documents and requests.
• Contributes to team effort by accomplishing ad hoc assignments as needed.

QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED:

• Bachelor’s degree in accounting, finance, or related experience.
• Minimum 2 – 3 years of proven experience as a AP clerk, bookkeeper or relevant accounting position in an office setting.
• Experience in working with multiple legal entities under different legal umbrellas.
• Fast computer typing skills (MS Office, in particular) & intermediate skill with Microsoft Office Suite applications.
• Hands-on experience with an ERP.
• Basic knowledge of GAAP.
• Excellent organizational skills, strong communication tactics and have the ability to handle and prioritize multiple tasks and deadlines.
• Experience navigating between office and virtual settings.

Note: The salary range is based on the Foundation’s approach and commitment to providing competitive and equitable compensation. The range shared is a guideline for the salary offered, which will be based on several factors including, but not limited to, the candidate’s experience, special licensing or qualifications, unique skillsets, and other factors which will impact their contribution to the role and Foundation as a whole. In addition, the Foundation completes regular compensation analysis which aligns with our equitable compensation philosophy.

APPLICATION / INTERVIEW PROCESS

As a part of our interview process, selected candidates will meet with prospective peers, leaders, and stakeholders who you will maintain ongoing touchpoints with. All offers of employment are subject to successful completion of reference and background checks. By submitting your resume for this role, you are affirming your submission is true and accurate as well as understand our recruiting process and the benefits offered by the Foundation.

All applications should submit resume and separate a cover letter inclusive of salary requirements to

 jobs@joanmitchellfoundation.org.

ABOUT THE FOUNDATION

The Joan Mitchell Foundation cultivates the study and appreciation of artist Joan Mitchell’s life and work, while fulfilling her wish to provide resources and opportunities for visual artists. As the chief steward of Joan Mitchell’s legacy, The Foundation manages a collection of Mitchell’s artwork and archives containing her personal papers, photographs, sketchbooks, and other historical materials. Fulfilling Mitchell’s mandate to “aid and assist” living artists, over the past 30 years the Foundation has evolved a range of initiatives that have directly supported more than 1,200 U.S.-based visual artists at varying stages of their careers. The Joan Mitchell Fellowship gives annual unrestricted awards of $60,000 directly to artists, with funds distributed over a five-year period alongside dedicated and flexible professional development. The New Orleans-based Joan Mitchell Center hosts residencies for national and local artists and presents public programs that encourage dialogue and exchange with the local community. The Creating a Living Legacy (CALL) initiaive provides free and essential resources to help artists of all ages organize, document, and manage their artworks and careers. Together, these programs actively engage with working artitsts as they develop and expand their practices. Learn more at joanmitchellfoundation.org.

EQUAL EMPLOYMENT OPPORTUNITY / REASONABLE ACCOMMODATIONS

The Joan Mitchell Foundation is an Equal Opportunity Employer with a strong commitment to equity and inclusion in our organizational culture and our hiring practices. The Foundation does not discriminate on the basis of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Foundation believes that commitment to principles of fairness and respect for all help create a climate that is favorable to the free and open exchange of ideas.

The Foundation proactively seeks to reach out as widely as possible in order to attract the best candidates to join the team. If you believe that you could excel in this role, we encourage you to apply even if not sure you meet 100% of our qualifications. Employment decisions are made based on an individual’s qualifications to contribute to meeting the Foundation’s objectives and its organizational needs. This description and potential offer shall not be construed as a contract of any sort for a specific period of employment as the Foundation recognizes employment is at will.

Although the above statements are robust and intended to describe the general nature and level of work being performed by the individual(s) hired into to this role, they are not intended to be an exhaustive list of all duties, responsibilities, and skills required. The Foundation reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, the Foundation will provide reasonable accommodations to qualified individuals in all aspects of the employment process. If accommodations are needed for the role, they can be submitted to Humanresources@joanmitchellfoundation.org.

Note: The salary range is based on the Foundation’s approach and commitment to providing competitive and equitable compensation. The range shared is a guideline for the salary offered, which will be based on several factors including, but not limited to, the candidate’s experience, special licensing or qualifications, unique skillsets, and other factors which will impact their contribution to the role and Foundation as a whole. In addition, the Foundation completes regular compensation analysis which aligns with our equitable compensation philosophy.  

COMPENSATION & BENEFITS 

·       Compensation: $40-46/Hour 

·       Generous PTO, Sick and Floating Holidays 

·       Monthly Healthcare Reimbursement