Activities Coordinator

Lutheran Settlement House is part of a movement rooted in radical compassion and focused on making lasting, meaningful change in people’s lives and in our community. The voices of our clients guide our work, telling us what supports they need and what needs to change in our city. Our staff shares deeply held values that make us a welcoming, responsive, and reliable safe haven for some of Philadelphia’s most vulnerable populations. We accompany our clients in times of crisis, we are catalysts for building community, and we joyfully celebrate the strength of those we serve. If this sounds like you, if you’re looking for a workplace where you can live out your values and a workplace that values your growth and development, we invite you to apply.

Position Summary:

Under the supervision of the Director of Community & Health Programs, the Activities Coordinator is responsible for planning and coordinating a program of activities responsive to the varied client population of the Center for older adults.  The Activities Coordinator works collaboratively with other center and LSH staff, older adults, and volunteers to make the center an inclusive and welcoming space for all members of the community.

Primary Responsibilities:  

Activity and Event Planning & Implementation

• Plans, organizes, implements and evaluates socialization, recreation and education programs such as classes, exercise, special events, trips, speakers and consultants
• Collaborates with the Director to meet and respond to needs of the clients
• Solicits input of center participants when planning all aspects of program through post activity surveys, the Advisory Council, town meeting and suggestion box
• Purchases program supplies such as prizes, materials, meal embellishments, and decorations.
• Plan trips and outings, including travel arrangements
• Decorate center for holidays/parties/seasons with help from volunteers and other staff, as needed
• Plan therapeutic small group activities in consultation with the center members, Director, and Community Wellness Manager
• Works with the volunteer coordinator to plan activities involving volunteers and supports directing volunteers during center and pantry activities
• Identify members for small and large group activities; provides one-to-one encouragement with seniors to engage in center activities and services
• Supports food programming, including pantry and farm stand, as needed

Administrative Duties

• Creation and distribution of monthly center newsletter and e-newsletter
• Creation and distribution of flyers and sign-up sheets for events
• Takes & tracks payments for center events and trips
• Maintains a record of program resources, i.e. consultants, speakers, trip materials, transportation, etc.
• Ensures that client activities are recorded in funder and internal databases
• Participates in center and agency staff meetings
• Other duties as assigned

Education/Experience/Skills:

• A minimum of two years’ experience in providing activities coordination, event planning/coordination, and/or social service program coordination
• High energy, positive disposition, sensitivity to the needs of the older adult
• Experience using Microsoft Outlook and Word
• Experience using Mail Chimp and Canva or similar virtual communications tools
• Team orientation and high level of comfort asking for assistance from co-workers when needed
• Ability and willingness to de-escalate clients and volunteers, as needed

LSH is committed to creating an inclusive experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or identity, we firmly believe that we serve our communities best when everyone feels free to be their most authentic self.

We value diversity and are committed to promoting it! We are an equal opportunity employer and applicants from diverse backgrounds are strongly encouraged to apply.

Benefits include:

·        Our benefits include medical, dental, and vision insurance, as well as agency-funded life and disability insurances.

·        We offer 8-weeks paid parental leave for staff (eligible after one year of service) who give birth, adopt, or foster a new child in their home.

·        Our paid time off package includes an annual 3-4 weeks of vacation, 12 days of paid sick time, and 5 personal days to use at your discretion.

·        We observe 16 organization-wide holidays, and an early close on Fridays during the Summer.

·        Our 401k retirement savings program offers a 1% match, and we offer pre-tax flexible spending accounts for health, travel, and dependent care.

·        We value growth and learning, and offer trainings and conference participation whenever possible. We value the voices of our staff, and we offer mini-grants for staff to pilot new ideas in their work.

·        We are offer flexibility for classes, internship possibilities within our organization, and some availability for social work licensure supervision.

·        We understand that employees are people first and foremost, and are committed to an overall supportive and flexible organizational culture.

·        Our work is critical but we know it’s not easy, so we aim to infuse joy wherever possible. Whether we are offering free yoga and exercise classes, ending all-staff meetings with Karaoke or Bingo, or committing steadfast to a snack-based meeting culture – we aim to balance the weight of our work with laughter and levity as often as we can. 

To apply, please submit a resume and cover letter outlining your qualifications and relevant experience to jobs@lshphilly.org. Only candidates selected for an interview will be contacted. We are an equal opportunity employer and value diversity in our workforce.