Operations Manager

Operations Manager (Hybrid)    

Overview

The Virginia League of Conservation Voters (VALCV) is a dynamic and impactful nonprofit 501(c)(4) organization that advocates for progressive environmental policies, educates, and endorses candidates for public office, and holds elected officials accountable on issues including our air, land, water, and public health. The VALCV family of organizations also includes the VALCV Education Fund, a 501(c)(3) organization, and VALCV PAC, our political arm that directly helps elect pro-conservation candidates. 

We are seeking a highly motivated and detail-oriented individual to join our team as the Operations Manager. Reporting directly to the Chief Financial Administrative Officer (CFAO), this role is pivotal in maintaining financial integrity, and operational efficiency of our organization. The ideal candidate will possess strong bookkeeping skills, operational expertise, and a deep commitment to our mission of environmental conservation. This pivotal position encompasses key responsibilities in bookkeeping, HR, and administrative support and ensures seamless daily operations of our organization. 

The current organization budget is $2.4M with 12 employees located on West Franklin in Richmond, VA. VALCV is an Equal Opportunity Employer committed to a diverse, inclusive, and equitable workplace. Go to www.valcv.org to learn more!

Summary of Primary Job Responsibilities and Duties 

Bookkeeping (50%)

• Oversee day-to-day bookkeeping activities, including accounts payable, accounts receivable, and reconciliations, for three affiliated organizations.
• Grants management
• Collaborate with the CFAO to maintain accurate financial records and ensure compliance with accounting principles.
• Manage financial transactions, including coding and processing invoices, expense reports, and donations.
• Generate accurate and timely financial reports. 
• Assist the CFAO in budget preparation, forecasting, and cash flow management.
• Quarterly State Board of Elections PAC reporting.

Human Resources Support (25%)

• Assist in HR functions such as recruitment, onboarding, and maintenance of employee records. 
• Support the development and implementation of HR policies and procedures to foster a positive work environment. 
• Address employee inquiries about benefits, HR policies and procedures.
• Serve as the first point of contact for employee-related issues and concerns, ensuring timely communication with organizational leadership as needed.
• Ensure compliance with HR rules and regulations.
• Update and maintain HR policies and procedures.

Admin/ Board Support (25%)

• Oversee day-to-day administrative functions and serve as the Board liaison. 
• Work collaboratively with colleagues across departments to address operational needs, fostering teamwork.
• Streamline administrative processes to enhance organizational efficiency. 
• Develop and implement operational policies in collaboration with the CFAO.
• Manage board-related activities including coordination of meetings, preparation of documents, and effective communication.

Other duties as assigned.

Key Qualifications, Skills, and Abilities 

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. 
• At least 3 years of experience in bookkeeping, financial management, or operations management, preferably in a nonprofit environment. 
• Strong understanding of accounting principles, grant management, and financial reporting.
• Proficient in QuickBooks Online or similar software.
• Experienced in using Microsoft Office, particularly Excel, Google Workspace, and CRM software.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities,
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment. 
• Committed to the organization's mission, values, and advancing racial justice and equity.
• Demonstrates discretion and professionalism with confidential information.
• Availability to work Monday through Friday 9:00 AM - 5:00 PM generally, with some flexibility.
• Must be able to commute to Richmond as needed. 

• Medical, dental, vision insurance coverage at 75% for employees and dependents
• 100% Company-paid life and short-term and long-term disability insurance
• Retirement
• IRA contribution
• Employee assistance program
• Health Savings Account
• Bonus program
• 20 paid PTO days
• 12 paid Sick days
• 13 paid holidays
• Week off December 26 - December 31
• Professional development opportunities