Administrative Assistant/Project Assistant (part-time contractual, hybrid position)

About Third Sight, LLC

Third Sight, LLC is a woman-owned small business leading projects that contribute to and create conditions for success in work and life for people with disabilities. Learn more at www.thirdsightllc.com.

Position Overview

Third Sight, LLC seeks a detail-oriented and proactive Administrative Assistant/Project Assistant to support team organization and drive success for disability-focused projects in a flexible hybrid environment. Successful candidates will demonstrate a high attention to detail, proven ability to work independently and collaboratively, strong analytic curiosity, creativity, excellent communication skills, and experience leading administrative tasks.

Requirements of candidate:

• • Bachelor’s degree plus 2-3 years of related work experience, or high school diploma with 5+ years of relevant experience
  • Proficiency in MS Office and Adobe software
  • Excellent interpersonal and communication skills, able to engage with individuals at all levels and from diverse backgrounds
  • Strong time management and prioritization abilities
  • Demonstrated capacity to work both independently and as an effective team member
  • Outstanding writing and editing skills
  • Meticulous attention to detail and accuracy
  • Critical thinking and problem-solving skills
  • Experience planning, scheduling, and handling logistics/administrative tasks
  • Interest or experience in disability inclusion strongly preferred

Responsibilities may include:

• • Oversee project deadlines, tasks, and team support logistics
  • Assist in the organization and creation of grant proposals
  • Coordinate literature reviews and research with project teams
  • Support participant recruitment, correspondence, screening, and orientation
  • Write, edit, and develop reports
  • Plan and facilitate logistics for meetings and events
  • Attend meetings and take detailed notes
  • Develop and maintain online filing systems
  • Set up new projects, assist with implementation, and prepare closeout documentation
  • Manage administrative requests and queries from senior managers
  • Support a diverse team through virtual collaboration and periodic in-person meetings
  • Coordinate information dissemination events
  • Organize and schedule appointments using administrative software
  • Assist in the creation and preparation of scheduled reports
  • Maintain, update, and develop office policies/procedures as needed
  • Submit and reconcile expense reports across projects
  • Maintain secure, accurate project records and safeguard participant confidentiality
  • Adhere to data collection and management protocols
  • Perform miscellaneous job-related duties as assigned
  • Project travel may be required

Position Details

• • Contractual, renewable for up to one year
  • Compensation: $35 per hour
  • Reimbursement for pre-approved travel expenses and mileage with receipts
  • Maximum: 20 hours per week
  • Hybrid role: Flexible remote work with some in-person meetings/events as required

Application Instructions

Submit a resume, cover letter, and writing sample. Application deadline: October 20, 2025. Applications after this date will only be considered if the position is unfilled by November 1, 2025.

Equal Opportunity Employer Statement

Third Sight, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are committed to building a diverse and inclusive team and encourage applications from individuals of all backgrounds and experiences.