Operations & Administration Manager

About Open Shadows

Open Shadows is a center for research, intelligence, and organizing against extremism, targeted violence, and authoritarian rule. We unapologetically center the leadership, experiences, and expertise of targeted communities.

The Role

Open Shadows seeks an Operations & Administration Manager to lead the organization's day-to-day operations. Reporting to the Executive Director, this role holds the financial, administrative, and systems functions that support our programs and staff.

The engagement is part-time (contractor), $26-$28/hr, approximately 20 hours per week, and is structured to sit alongside other work.

Responsibilities

• Manage financial administration and bookkeeping in coordination with the organization's fiscal sponsor, including expense tracking, payment processing, and support for budgeting and grant reporting.
• Administer contracts, contractor onboarding, organizational records, and compliance requirements.
• Administer the organization's operational platforms, including project management, communications, and financial tools, and support consistent use across the team.
• Coordinate operations across three distinct but overlapping projects and their personnel.
• Manage onboarding and offboarding, including the secure setup and retrieval of accounts and equipment.
• Provide administrative and scheduling support to the Executive Director, including correspondence, calendar management, and travel coordination.
• Maintain organizational records, track key deadlines, and document standard operating procedures.
• Evaluate and recommend operational tools as organizational needs develop.
• Additional ops or admin responsibilities as needed.

Qualifications

• Experience in operations or administration within a nonprofit or small organization.
• Demonstrated success implementing and maintaining organizational systems, including project-management platforms.
• Demonstrated commitment to social justice and democracy.
• Strong organizational skills and the ability to manage competing priorities independently.
• Working knowledge of bookkeeping and of standard digital collaboration tools.
• Discretion and sound judgment in handling confidential information.

Preferred Qualifications

• Experience with wide range of administrative softwares.
• Familiarity with fiscal sponsorship or grant administration.
• Connection to the communities Open Shadows serves.

We encourage all applicants to visit www.openshadows.org to learn more about our organization, our projects, and our ethos. Understanding the spirit of Open Shadows is as important as the skills you bring. Our work is built on shared values of solidarity, transparency, and collective resistance.

Please submit a resume and cover letter to careers@openshadows.org

In your cover letter, describe your experience implementing an organizational system and supporting its adoption across a team. Applications submitted without a cover letter will not be considered. Applications will be reviewed on a rolling basis until the position is filled.