Independent Nonprofit Bookkeeper (1099 Contractor, Remote, US-Only)

Department of Sound is a Sacramento-based 501(c)(3) music and media education nonprofit serving underserved youth. We're seeking an experienced independent bookkeeper with their own multi-client practice to own our monthly accounting in QuickBooks Online as we transition from someone who is retiring. Transaction volume is low and the books are well-organized.

Estimated time commitment: ~10–20 hours per month.

Scope of work

• Biweekly payroll for 2 W-2 employees in QuickBooks Payroll (approve exported timesheets, preview, transmit)
• Bank-feed review and coding, with rules set up per new contract
• Bill entry, document upload, approval workflow, and ACH payment runs
• Monthly reconciliations (2 bank accounts + 1 credit card)
• Monthly indirect cost allocations (fringe/operations/admin) via spreadsheet and journal entry
• Monthly financial statements and soft close
• A monthly "funds remaining by grant" budget-vs-actual report (manual template — our grant periods span fiscal years)
• Maintenance of our restricted-cash-aware Excel cash flow projection
• Quarterly financial package for our board treasurer
• Annual 1099-NEC filings and vendor W-9 setup
• Coordination with our retained senior advisor, who keeps the Form 990, state registrations, and specialty funder reports

You are

• US-based, running your own multi-client bookkeeping practice (business entity, other active clients)
• Strong nonprofit fund-accounting experience: restricted vs. unrestricted net assets, class-based grant tracking in QuickBooks Online
• Comfortable with QuickBooks Online and QuickBooks Payroll
• Carrying errors & omissions insurance
• Setting your own schedule and using your own tools

The bar: we need judgment, not just data entry. Finalists will walk through our actual cash flow file with us.

To apply, please include all four; incomplete applications will not be reviewed:

1. A short note on your nonprofit fund-accounting experience
2. Your rate (flat monthly or hourly)
3. Two to three nonprofit client references
4. Confirmation that you serve multiple clients