Human Resources Assistant

The YWCA is on a mission.

Founded in 1929, the YWCA White Plains & Central Westchester has been at the forefront of change for women and people of color.

We are dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all.

Our work focuses on three signature areas:

Empowerment & Economic Advancement: We work to address the unique needs of those living in poverty and strive for outcomes that increase emotional and economic self-sufficiency. We provide women, children and families with economic empowerment programs annually with our GEMS, Women’s Residence, Childcare Programs, and more.

YWCA also has an ongoing commitment – truly, a mandate of our mission – to provide leadership development opportunities to our community women and girls.

Health & Wellness: We provide over 7,500 children women and families with health and wellness programs annually with our Aquatics Programs, Gymnastics Programs, Courthouse and Supervised Visitation Programs, Services for People with Developmental Disabilities, Health Resources and more.

Racial Justice: YWCA’s approach to racial justice goes beyond changing hearts and minds. We strive to transform communities, systems, and public policy.

For more than 90 years, our YWCA has been making a difference in the lives of women, children and families in White Plains and Westchester.

Our mission is real, genuine, and authentically pursued by the entire staff. We are positioned for IMPACT.

The YWCA also offers the Retirement Fund, one of the first pension plans for women, predating Social Security.

If this sounds interesting to you, keep reading!

The YWCA White Plains & Central Westchester is looking to hire a qualified candidate for the position of Human Resources Assistant for our Human Resources Department in White Plains, NY.

Job Summary

Reporting to the Human Resources Generalist, the Human Resources Assistant is a detail-oriented and proactive individual who will support the daily operations of our HR department. The ideal candidate will handle administrative tasks, ensure accurate record-keeping, and assist in the implementation of HR policies and procedures. This role is essential in maintaining the efficiency and organization of the HR function across the organization.

Key Responsibilities

• Support the day-to-day operations of the HR department.
• Maintain and update employee records, databases, and documentation both digitally and physically.
• Assist in onboarding and offboarding processes including preparation of new hire packets and exit documentation.
• Help support the recruitment process by screening resumes and candidates, coordinating interviews and collecting records of candidate assessment reports
• Prepare and distribute HR-related correspondence such as employment letters, offer letters, wage notices, changes in statuses and memos.
• Ensure compliance with internal policies and labor regulations regarding employee files and data protection.
• Assist with payroll data, benefits administration and leave as needed.
• Support training and development initiatives by organizing sessions and tracking participation.
• Serve as the first point of contact for general HR inquiries and escalate issues when necessary.

Qualifications

Education:

• High school diploma or equivalent; associate's degree in human resources, business administration, or related field preferred.

Experience:

• 1–2 years of experience in an HR or administrative support role.

Licensing and/or Certifications:

• N/A

Knowledge/Skills/Abilities:

• Strong organizational and time-management skills.
• Attention to detail and ability to handle confidential information.
• Proficient in MS Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.
• Good interpersonal and communication skills.

Physical Requirements & Work Environment:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to stand, walk, sit; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this position, the employee travels by automobile and is exposed to changing weather conditions. The employee works in varied client-based environments per assigned caseload.

Environmental Demands:

The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive:

• Exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions.
• Exposure to heated/air conditioned and ventilated facilities.
• Function in a workplace that is usually moderately noisy but that can be very noisy at times.

General Acknowledgement:

The employee is expected to adhere to all program policies, is expected maintain ethical conduct and standards in accordance to the YWCA employee handbook, and is to act as a role model in the adherence to the YWCA mission.

The Last Word…

The YWCA White Plains & Central Westchester is a dynamic organization on a mission. Each week over 4,000 women, children and their families are served through our childcare, nursery school, after-school, summer camp, athletic and mission-based programs. In addition, the YWCA provides a home for 193 low-income women at our Residence.

The YWCA White Plains & Central Westchester is an Equal Opportunity Employer. We encourage people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.