Administrative Assistant (full-time or 80% schedule)

Administrative Assistant

National Center for Law and Economic Justice

Title: Administrative Assistant (full-time or 80% schedule)

Reports to: Director of Finance and Administration

Non-Exempt Salary: $60,000-63,000 for full-time schedule (35 hrs/wk) or $48,000-50,400 annually for part-time schedule (28 hrs/wk)

Location: NCLEJ’s office is located in Financial District, NYC. This position will be primarily on-site, with flexibility for some hybrid/remote work.

NCLEJ’s Mission:

NCLEJ advances economic, racial, and disability justice for low-income families, individuals, and communities across the country, using ground-breaking impact litigation, policy advocacy, and support for grassroots organizing. NCLEJ works to build systems that provide economic security, respect human dignity, and enable everyone to participate fully in our society. Specifically, our advocacy focuses on 1) safeguarding access to public benefits; 2) advancing the rights of lower wage workers; 3) combatting abusive debt collection and wealth extraction; and 4) advocating for disability justice, all of which we do through a racial justice lens. We litigate extensively in federal and state courts across the country, typically as lead counsel in class actions, and we partner with grassroots and community-based organizations, other legal organizations, and the private bar to achieve our mission.

Administrative Assistant’s Role:

The Administrative Assistant will provide general support to NCLEJ’s small and busy staff, primarily assisting the Director of Finance and Administration and working alongside the Administrative Coordinator. We are looking for a highly organized, efficient, proactive individual who takes pride in keeping office systems running smoothly. The ideal candidate is calm, level-headed, a great problem-solver, and happy to ask questions.

We are open to candidates who are interested in either a full-time schedule (35 hours per week) or a part-time 80% schedule (28 hours or 4 days per week). Benefits are available with both schedule options.

Primary responsibilities include:

• • General administrative support as needed;
  • Serve as receptionist (along with Administrative Coordinator), including answering phones and greeting visitors, checking main voicemail and email, and monitoring office calendar and staff schedules;
  • Contribute to general office upkeep, including special projects such as assisting with décor;
  • Track and order office & kitchen supplies as needed;
  • Take notes/minutes at staff, committee, and board meetings;
  • Plan and organize staff events (happy hours, office lunches, staff retreats, etc);
  • Communicate with building management regarding repairs/maintenance and visitor lists;
  • Assist with scheduling meetings for management team, other staff, and Board committees;
  • Make travel arrangements as needed;
  • Possible basic development- and finance-related tasks, including data entry, expense tracking, prospect research, and special event support;
  • Maintain and update office systems reference guides and digital file organization; and
  • Assist with researching potential office system improvements.

Qualifications and experience of the ideal candidate include:

• • 1-3+ years of relevant experience, ideally at nonprofit organizations;
  • Commitment to racial and social justice and NCLEJ’s mission;
  • Ability to take initiative, be highly organized and detail-oriented, and possess strong interpersonal and time-management skills;
  • Passion for organization and efficiency. An interest in creating aesthetically pleasing spaces is a plus (professional design background not necessary);
  • Ability to work independently as well as within a team while maintaining a high level of professionalism;
  • Ability to work effectively with colleagues and clients from a great diversity of backgrounds;
  • Strong written and verbal communication skills; and
  • Proficiency in software including Microsoft 365 Suite (especially Word, Excel, Teams, and Outlook), Adobe Acrobat Pro, and Zoom. Additional helpful skills include experience with CRM databases.

Vaccination Requirement: To help ensure that NCLEJ continues to operate in the safest manner possible, NCLEJ requires all employees to be fully vaccinated against COVID-19. Requests for medical and/or religious exemptions from the vaccination requirement will be considered on an individual basis, to the extent required by law.

Equal Opportunity: NCLEJ is an equal opportunity, affirmative action employer. We value a diverse workforce and an inclusive culture. We strongly encourage people of color, people with disabilities, LGBTQ+ people, and people from other historically disenfranchised communities to apply. NCLEJ does not discriminate because of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital or parental status, citizenship, disability, veteran status, record of arrest or conviction, or any other characteristic protected by applicable law. NCLEJ makes every effort to assure that its recruitment and employment provide all qualified individuals, including individuals with disabilities, with full opportunities for fellowships and employment in all positions.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.

NCLEJ offers a generous benefits package including medical, dental, and vision insurance plans through Aetna that are 100% employer premium sponsored for base coverage, with additional buy up options; Open Paid Time Off, which allows for flexibility for personal, vacation, and sick time to be taken as needed, at a minimum of 2 weeks per year; 12 paid holidays per year; FSA plan options for medical, childcare, and transit expenses; various Employee Assistance Programs; paid life and AD&D insurance; additional voluntary benefits, for example (but not limited to), legal services, accident, critical illness, hospital indemnity, pet insurance, additional life insurance or AD&D insurance, and identity theft protection; and generous employer contributions to individuals’ 403(b) plans.