Finance and Donor Relations Manager

Sky Valley Food Bank

Position Title: Finance and Donor Relations Manager

Location: Monroe, WA (On-site at the Food Bank office)

Reports To: Executive Director, Sky Valley Food Bank

Employment Type: Part-Time (Non-Exempt)

Work Schedule: Monday through Friday, 8:00 AM – 12:00 PM (20 hours/week) Negotiable start time

Compensation: $25 – $30 per hour DOE

Benefits: Vacation and sick leave, 12 paid holidays, 401(k) program with employer match

Application Deadline: Until filled

Our Mission, Vision, and Values

Mission:

• To kindly and respectfully provide equitable access to nutritious food in our community.

Values:

• • Value all individuals.
  • Respect all individuals.
  • Be kind to all individuals.

Vision:

• No person should go hungry.

Position Overview

Finance and Donor Relations Manager is a vital part-time leadership position that supports both the financial and donor engagement operations of our regional food bank. Working on-site at our Monroe, WA office, this individual will manage day-to-day bookkeeping, prepare reports for leadership, assist with donor communications, and help maintain compliance with federal and state regulations. This role is ideal for a detail-oriented, mission-driven professional who thrives in a small team environment and wants to make a real impact in the community.

Key Responsibilities

Finance & Accounting

• • Maintain accurate and timely financial records using QuickBooks.
  • Reconcile all bank accounts monthly.
  • Receive and process customer payments and bank deposits.
  • Issue timely vendor payments and manage vendor relationships.
  • Process timesheets, payroll distributions, and 401(k) contributions.
  • Submit all required state and federal payroll tax reports and payments.
  • Monitor the organizational budget and generate detailed financial reports for the Executive Director and Board of Directors.
  • Create and present monthly financial statements (P&L, balance sheet, cash flow).
  • Compile and distribute monthly Board Meeting packets.
  • Work with the CPA to support the annual audit and IRS Form 990 preparation.
  • Maintain insurance coverage and ensure compliance with all federal and state regulations.

Donor Relations & Fundraising Support

• • Maintain donor database and track contributions accurately.
  • Create and send donor thank-you letters and handwritten cards.
  • Serve as the primary point of contact for donor communications and stewardship.
  • Cultivate new donors and nurture ongoing donor relationships.
  • Support planning and implementation of fundraising campaigns and donor events.
  • Assist in grant tracking and fundraising reporting.
  • Update and maintain the organization’s website with relevant donor and fundraising content.

Operations & Administration

• • Open and process daily mail.
  • Support day-to-day administrative functions as needed.
  • Help maintain internal financial and donor-related procedures and controls.

Essential Skills

• • Strong financial acumen and analytical skills.
  • Proficiency in financial modeling, forecasting, and budgeting.
  • Knowledge of accounting principles, financial regulations, and reporting standards.
  • Ability to work effectively and meet deadlines.
  • Must be available to work on-site (this is not a remote position).
  • Experience with QuickBooks or similar accounting software.
  • High standards for accuracy and attention to detail.
  • Strong verbal and written communication skills and ability to work collaboratively.
  • Ability to function effectively in an open and active office environment.
  • Exceptional interpersonal and active listening skills, with the ability to build respectful, supportive relationships with donors.
  • Clear and compassionate communicator, both written and verbal, with a talent for conveying the mission and impact of the organization.

Qualifications

Required:

• • 3+ years of experience in financial management, accounting, or related roles.
  • Strong attention to detail, organizational skills, and confidentiality.
  • Ability to work independently and manage multiple priorities.
  • Must be a U.S. Citizen or Permanent Resident and able to read, speak, and write the English language clearly.
  • Must pass a WA State Patrol criminal background check; a federal background check is required for candidates who have lived outside of Washington State.

Preferred:

• • Bachelor’s degree in Finance, Accounting, or a related field.
  • Experience working in the nonprofit sector, particularly in donor relations or finance.
  • Familiarity with donor CRM systems.
  • Knowledge of GAAP and nonprofit-specific financial requirements.
  • Passion for hunger relief or community service.
  • Spanish language proficiency.

Equal Opportunity Employer

Sky Valley Food Bank is an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. We encourage applicants of all backgrounds, experiences, and identities to apply. Employment decisions are made without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.