Administrative and Events Assistant

ABOUT THE POSITION

The Administrative and Events Assistant is responsible for assisting with the organization's general office operations and special events. This full-time position provides some flexibility with 4 days in the office and 1 day working from home.

Job Responsibilities:

• Adhere to the mission of the organization
• Assist in administrative tasks related to operations
• Assist at special events and occasional weekend programs, Saturdays or Sundays, particularly in our 3 major events: Annual Gala, Foster Youth Summit, and Christmas Event
• Answer incoming phone calls and inquiries
• Direct outside calls and inquiries to the appropriate staff members
• Manage, maintain, and clean foster parent and donor database records.
• Complete weekly and monthly donation recognition tasks
• Prepare packages and mailers to constituents
• Provide recurring reports on events and programs
• Ensure office supplies are at appropriate levels
• Submit training materials for accreditation approval
• Identify trainers for monthly trainings and secure their participation
• Supervise monthly training and peer support groups
• Manage incoming inquiries from the general email account and phone
• Communicate and schedule vendors for building functions
• Light office management
• Ensure that all organizational and shared documents are uploaded and maintained to the FAPAC Shared Drive
• Complete other tasks as assigned

REQUIREMENTS

• Pass a background check
• Active driver's license
• Database maintenance and strong computer skills
• Previous office work experience
• Working knowledge of Microsoft Office, especially Excel
• Tech-savvy
• Quick learner and motivated problem solver

Paid vacation, healthcare, and 3% match in 401k