Accounting Assistant

The Boston Athenaeum is seeking a collaborative and detail-oriented Accounting Assistant. The Accounting Assistant will support processes to pay vendors, record transactions and assist staff to make the best use of our accounting platform. The position will require work onsite at our Beacon Hill location.

Responsibilities

• Enter invoices to pay vendors, working closely with staff to find the correct expense codes, funding sources, exhibitions, projects, and special payment requirements such as foreign currency transactions or expedited payment requests
• Help administer the purchasing card program for approximately 25 card holders including issuing cards, supporting users with training and reviewing card activity
• Prepare journal entries to record EFT, check and credit card batches, taking information from Salesforce to create a summarized journal entry for each bank deposit
• Assist with cash reconciliation by monitoring bank activity and clearing transactions
• Enter bills for digital image royalties, event space rental, library fees and other transactions
• Prepare forms, applications and correspondence to support business processes
• Assist with administration of committee meetings by compiling and distributing materials, drafting minutes and scheduling meetings
• Cross-train to support payroll and employee onboarding tasks
• Other duties as assigned

Qualifications

• Accounting experience including accounts payable or accounts receivable or payroll or similar required
• Proficiency with office productivity software including Excel, Word and Google Workspace required
• Accounting, finance or business degree preferred
• Experience with cash reconciliations and journal entries preferred
• Experience with Salesforce or a similar CRM preferred

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

To Apply: Please submit a cover letter and resume

The Boston Athenæum is an equal opportunity employer. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenæum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact HR Generalist Nora Conley at 617-720-7630 or conley@bostonathenaeum.org