Film Department Coordinator

POSITION: Film Department Coordinator

HIRE DATES: Immediate – November 14th

WORK HOURS: Contract. Monday – Friday, will require additional hours and weekends in the weeks leading up to and during the Festival and Conference. In-Person. No remote opportunities available. Local applicants are preferred.

COMPENSATION: $800/week

ABOUT US: Austin Film Festival (AFF) furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film, television, theatre, and new media to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation, and encouraging long-lasting community partnerships. The Austin Film Festival is a not-for-profit 501(c)(3) organization.

WHY THIS ROLE MATTERS: This role provides front-line access to top filmmakers during one of the most respected film festivals in the country. It is ideal for a film professional looking to grow their career by expanding industry connections and gaining high-level festival experience.

JOB DESCRIPTION: We are seeking a detail-oriented and experienced coordinator to support our Film Department and Creative Director in the execution of complex logistics and communications related to accepted films and filmmaker services. This is a short-term, full-time, in-person contract position ideal for someone with film or event production experience who thrives in a fast-paced, team-oriented environment.

ENVIRONMENT: Applicants are expected to work efficiently and professionally in a fast-paced, collaborative production environment. Strong communication skills, organizational efficiency, and the ability to perform under pressure are essential.

RESPONSIBILITIES:

Pre-Festival:

• Manage filmmaker itineraries using internal tracking systems and programmer-provided details
• Coordinate filmmaker ticketing and fulfillment logistics
• Support the Production Manager in ensuring the successful delivery of film files and smooth execution of production logistics
• Gather and verify materials for Program Book and Pocket Guide
• Compile and audit Film Department comp lists
• Manage online schedule entries alongside the Film Marketing Coordinator
• Prepare venue materials including moderator schedules, run-of-show documents, and theater scripts

During Festival:

• Act as primary point-of-contact at the Filmmaker Registration table
• Support logistics at venues including line management and promo distribution
• Assist Audience Award Coordinator with ballot tracking
• Manage Film Department team scheduling and internal communication
• Distribute materials and contact sheets to Film Department team

QUALIFICATIONS:

• 2+ years experience in film, festival, or event production roles
• Experience managing logistics or administrative tasks in fast-paced environments
• Strong working knowledge of spreadsheets
• Familiarity with film festivals or independent film industry norms
• Ability to manage multiple priorities with accuracy and efficiency
• Comfortable with customer service and in-person interaction
• Strong written and verbal communication
• Detail oriented with a proactive and collaborative approach
• Must be available for in-person work in Austin, TX

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references