University Secretary (Academic Governance)

Role: University Secretary (Academic Governance)

Organization: Al-Ihsan Canadian Islamic University

Location: Remote (Candidate must reside in British Columbia)

Position Type: Executive Volunteer / Board Level

Status: Canadian Citizen or Permanent Resident

The Opportunity

Al-Ihsan Canadian Islamic University is seeking a distinguished scholar and administrative leader to serve as University Secretary. This is a foundational executive role tasked with establishing the academic and administrative framework for our British Columbia incorporation and maintaining our institutional integrity.

As we build a world-class institution for authentic Islamic scholarship, we require a Secretary who possesses deep academic expertise and the administrative precision required to manage a higher education non-profit while upholding the highest standards of Amanah (trust) and Ihsan (excellence).

Key Responsibilities

• Governance & Compliance: Lead the documentation and administrative registration required for both BC provincial and federal Canadian incorporation, ensuring bylaws and institutional records meet all regulatory standards.
• Academic Record Management: Design and oversee the university’s registrar systems, ensuring the integrity of academic transcripts, enrollment data, and faculty records.
• Board Coordination: Manage the proceedings of the Executive Board of Canadian Scholars, including drafting official minutes, maintaining the corporate seal, and tracking the implementation of board resolutions.
• CRA & Educational Compliance: Oversee the administrative aspects of the university's status with the Canada Revenue Agency (CRA) and the BC Ministry of Post-Secondary Education and Future Skills.
• Policy Development: Collaborate with executive leadership to draft and implement robust institutional policies, faculty handbooks, and student codes of conduct.

Qualifications

• Education: A PhD in Islamic Studies from a prestigious, internationally recognized university is mandatory.
• Residency: Must be a Canadian Citizen or Permanent Resident currently residing in British Columbia.
• Expertise: Demonstrated experience in academic administration or governance within a higher education or complex non-profit setting.
• Communication: Exceptional command of English; proficiency in Arabic is highly desirable for academic context.
• Commitment: A deep-seated commitment to establishing authentic Islamic higher education within the Canadian legal framework.

interested candidates should send their cvs to HR@alihsancanadianislamicuniversity.com

For more information contact volunteerteams@alihsancanadianislamicuniversity.com