Program & Community Coordinator

This role supports the daily coordination of programs, volunteers, donors, and community events. It combines operations, outreach, and event execution in a fast-moving, hands-on environment.

This is a role for someone who is highly organized, proactive, and comfortable taking initiative. Much of the work happens in real time, supporting food distribution, volunteers, and community-facing events. Your work directly supports the flow of rescued food and community programming.

What You’ll Do

Program & Office Operations

• Support day-to-day program coordination and administrative tasks
• Organize program documentation, records, and basic filing systems
• Help manage supplies and keep operational areas organized
• Support email communication and basic scheduling tasks

Volunteer Coordination

• Help schedule and coordinate volunteers for programs and events
• Communicate with volunteers before and during shifts
• Ensure volunteers are prepared and supported in their roles

Donor & Partner Support

• Assist with maintaining donor and partner records
• Support follow-up communication and basic relationship management
• Help process and track donations and contributions

Events & Community Programs

• Help plan, set up, and run community events (including swaps and seasonal events)
• Support logistics, scheduling, and on-site coordination
• Assist with setup and breakdown of event spaces and materials

Food Rescue Support (As Needed)

• Assist with food rescue coordination when needed
• Support sorting, organizing, and distributing rescued food
• Help ensure food flows efficiently through programs during busy operations

What Success Looks Like

• Programs and events run smoothly with strong volunteer support
• Records and communication stay organized and up to date
• Events are well-prepared, staffed, and executed cleanly
• Donor and volunteer communication is timely and consistent
• You step in, solve problems, and keep operations moving without waiting for direction

What We’re Looking For

• Strong organization and follow-through
• Comfortable working in a fast-paced, hands-on environment
• Ability to communicate clearly with volunteers and community members
• Willingness to take initiative and handle shifting priorities
• Basic computer skills (Google Suite or Microsoft Office)
• Interest in nonprofit operations, community work, or food systems
• Experience with events, coordination, or admin support is helpful but not required

About the Work

This is a small, community-based food rescue and distribution effort focused on reducing food waste and increasing access to nutritious food. The work is hands-on, fast-moving, and deeply connected to real community needs.