Document Governance Specialist - Volunteer

Job Title: Document Governance Specialist

Department: Operations Division – Document Governance

Reports To: Document Governance Manager / Operations Director

Position Summary:

We are seeking a detail-oriented Document Governance Specialist to join our Operations Division. In this role, you will be responsible for ensuring the integrity, accessibility, and security of our corporate information. Your primary focus will be registering new documentation, applying precise metadata, and ensuring all assets comply with our established document governance frameworks and regulatory standards.

Key Responsibilities:

• Document Registration: Efficiently intake, review, and register internal and external documents into the central management system.

• Metadata Application: Tag, categorize, and index files with accurate metadata to ensure data consistency, high searchability, and compliance with data governance policies.

• Quality Control: Review incoming documentation for completeness, formatting, and alignment with corporate governance standards before final archiving.

• System Maintenance: Assist in monitoring the document repository or register to prevent duplication and ensure proper version control.

• Collaboration: Work closely with cross-functional operational teams to guide them on standard submission processes and metadata requirements.

Qualifications:

• Experience: 1–3 years of experience in records management, document control, or data administration.

• Tech Savvy: Comfortable using Google Drive

• Skills: Exceptional attention to detail, strong organizational skills, and a solid understanding of data taxonomy and metadata concepts.

What We Are Looking For (Qualifications)

• Tech-Comfortable: Proficient with Google Drive, Google Docs/Sheets, and standard digital file structures.
• Systems-Minded: Naturally organized, detail-oriented, and appreciative of structured filing systems.
• Dependable: Able to consistently commit 5–10 hours per week with clear, proactive communication.
• Mission-Driven: Motivated by youth empowerment and eager to drive social change through vital operational support.

What You Will Gain

• Hands-on experience in digital archiving, data governance, and non-profit operational support.
• Complete schedule flexibility tailored around your job, studies, or personal life.
• Direct connection to a passionate community of mentors and Change makers making a tangible difference in young lives.