Director of Budgeting and Fundraising

POSITION SUMMARY

Beyond the Ballot is committed to an employee-oriented, high-performance culture that emphasizes empowerment, education, continuous improvement, and the recruitment and ongoing development of a superior workforce. The Director of Budgeting and Fundraising is considered a Leadership position and reports to the Chief of Staff. The Director of Budgeting & Fundraising shall act as the head of the Department of Budgeting & Fundraising, and as such, may determine certain procedures, functions, and positions within the limitations of the Bylaws. The Director plays a critical role in the financial health and strategic growth of the organization. They are responsible for assisting the Administration in the development and management of annual, quarterly, and any other applicable budgets, and ensuring that fundraising efforts consistently meet or exceed the revenue benchmarks necessary to sustain these budgets. In addition, the Director is tasked with developing and maintaining a detailed departmental budget breakdown, designing and executing comprehensive fundraising strategies, and managing fundraising performance with a focus on sustainable and increasing revenue growth. The Director also provides strategic input to the Administration on the delegation and allocation of funds, advocates for appropriate budget appropriations aligned with organizational priorities, and supports all other budgetary and fundraising-related initiatives necessary to advance Beyond the Ballot’s mission.

MINIMUM REQUIREMENTS

EDUCATION:

• High School or GED equivalent; and

• A bachelor’s Degree is highly preferred (but not required), specifically in: finance, accounting, economics, marketing, business administration, or a related discipline. Specialized work experience in lieu of a degree is acceptable as well.

WORK EXPERIENCE:

• Prior work in the non-profit sector is highly preferred.

• Demonstrated experience in budgeting, financial analysis, forecasting, and financial reporting is highly preferred.

• Proven experience in developing and implementing successful fundraising strategies (eg. Donor relations, grant writing, major gifts, corporate sponsorships, and online fundraising platforms).

• Experience in managing and mentoring staff, collaborating with different departments, and fostering a positive work culture.

ESSENTIAL DUTIES

• Manage and oversee organizational funds as delegated by the Executive Director and/or the Board of Directors, ensuring alignment with approved financial policies and goals.

• Assist in the development, maintenance, and implementation of the organization’s annual budget in coordination with the Executive Director, Deputy Director, and relevant department heads.

• Coordinate closely and communicate regularly with the Board Treasurer and Executive Director to ensure financial transparency and collaborative oversight of organizational finances.

• Prepare and deliver timely financial reports on a scheduled and ad-hoc basis, including reports specifically requested by the Executive Director, Board of Directors, or Board Treasurer.

• Monitor and analyze budget trends throughout the fiscal year, providing strategic advice and actionable recommendations to the Administration and Board of Directors to ensure financial health and responsible spending.

• Develop, implement, and continuously improve robust fundraising strategies that support the organization’s financial needs, ensuring both immediate stability and long-term growth.

• Design and lead fundraising campaigns, appeals, and donor engagement initiatives that are aligned with organizational goals and strategic priorities.

• Forge, cultivate, and sustain relationships with prospective, current, and past donors through ongoing stewardship, communication, and engagement.

• Oversee and maintain donor database systems to ensure accurate, up-to-date, and secure tracking of donations, pledges, and fundraising activity.

• Identify new funding opportunities, including grants, sponsorships, and partnerships, and support the preparation of grant applications and reporting requirements as needed.

• Help to ensure all fundraising and financial practices comply with applicable nonprofit laws, accounting standards, and ethical guidelines, working with the Board Treasurer and external accountants if necessary.

• Utilize strong strategic, analytical, and organizational skills to optimize fundraising performance, financial reporting, and budget planning.

• Analyze financial data regularly to identify emerging trends, assess risks and opportunities, propose solutions to financial challenges, and inform strategic planning.

• Assist the Executive Director and Administration in projecting multi-year financial plans and long-term revenue models to support the organization's vision and mission growth.

PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions, and other conditions of employment listed in this document are representative of but are not intended to provide an exhaustive list of the requirements for positions in this classification.

Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions.

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress.

Remote Work Requirements: Regular access to a stable internet connection is required.

Additional Work Conditions & Physical Abilities: Ability to be flexible and adapt as needed between various in-person working environments. May require travel to multiple states.

Beyond the Ballot does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserve the right to modify, add, or remove duties and assign other duties as necessary.

POLICY OF EQUAL OPPORTUNITY EMPLOYMENT AND NONDISCRIMINATION

Pursuant to Article 2 Section 3 of the organization's Bylaws, Beyond the Ballot will not practice or permit any unlawful or unethical discrimination on the basis of sex, age, race, color, national origin, religion, sexual orientation, and/or gender identity, physical handicap or disability, or any other basis prohibited by law.

We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Beyond the Ballot is an Equal Opportunity Employer and our policy is clear and concise: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.

Allegations of discrimination should be promptly delivered to the Executive Director, the Chief Human Resource Officer, and/or any member of the Board of Directors.

DIVERSITY, EQUITY, AND INCLUSION IN THE WORKPLACE

Beyond the Ballot is committed to building a diverse workforce, ensuring and creating equity across our processes, procedures, and systems, and fostering an environment that’s inclusive and representative of the communities we serve. Our organization was founded on the free expression of ideas, and our environment reflects those ideals by ensuring meaningful mechanisms are in place to ensure that the visions and interests of every individual employee has a seat at the decision making table.