Executive Assistant Intern

Responsibilities - Executive Assistant

• Executive Support
  • Provide high-level administrative support to the CEO.
  • Attend two weekly meetings with the CEO.
  • Remain available to support the CEO as needed, including occasional weekends.
  • Participate in and take notes during meetings involving senior leadership.
• Client Communication
  • Serve as a professional point of contact for clients with timeliness, courtesy, and discretion.
  • Coordinate with internal stakeholders, including the CEO, Operations Manager, ASA team, and Board of Directors.
  • Coordinate with external stakeholders, including donors, partners, and prospects.
• Scheduling & Calendar Management
  • Manage the CEO’s calendar, meetings, appointments, and scheduling needs.
  • Answer and direct inquiries to the appropriate ASA team or department.
• Email Management
  • Monitor, organize, and respond to emails.
  • Check email three times daily: morning, afternoon, and evening.
• Travel & Event Coordination
  • Arrange and manage domestic and international travel for ASA team members.
  • Coordinate virtual meetings and online events, including scheduling, technology setup, and participant communication.
• Miscellaneous
  • Prepare and edit correspondence, reports, and presentations.
  • Coordinate executive and board meetings, including materials and follow-up.
  • Support strategic initiatives and special projects as assigned.
  • Track priorities, deadlines, and executive commitments.
  • Handle confidential information with discretion and professionalism.

Requirements - Executive Assistant

• Must live in Illinois, Kentucky, or California and be out of college.
• Valid U.S. work authorization (OPT accepted; no visa sponsorship or cost coverage).
• Commit to 10–20 hours per week for at least one year.
• Reliable computer and Wi-Fi for a fully remote role.
• Comfortable with remote communication and basic outreach.