VP of Administration & People

VP of Administration & People

Organization: Restoring Our Youth Organization Inc. (R.O.Y.O)

Department: Admin & People

Reports To: Executive Leadership / COO

Location: Remote United States and/or Local to Chicagoland

Classification: Volunteer (1 Year Contract)

Status: Part Time (8–10 hours/week)

Background Check Required: Yes

Direct Reports: Director of Admin and People, Director of Talent and Culture, Director of Training and Development, Admin Coordinator, and Compliance Staff Members

About Restoring Our Youth Organization Inc. (R.O.Y.O.)

At Restoring Our Youth Organization Inc. (R.O.Y.O), we believe that every young person, no matter their circumstances, has the potential to thrive when given the right opportunities, guidance, and support. Our goal is to empower vulnerable youth to overcome challenges and begin their journey toward restoration and success. At Restoring Our Youth Organization, we believe in equal opportunity and inclusive growth. Our volunteers dedicate 8 to 10 hours a week. Every role here matters, and every team member helps us move closer to a world where every young person feels seen, supported, and capable of success.

Role Overview & Executive Succession Path

The Vice President (VP) of Admin & People serves as a key executive leader overseeing administrative, operational, talent, and people functions across the organization. This position offers a distinct executive leadership trajectory: the selected candidate will be directly mentored, trained, and groomed by executive leadership to transition into the Executive Vice President (EVP) / senior executive role over time. The ideal candidate is a strategic, proactive, and compassionate leader ready to take ownership of core administrative systems, build high-performing teams, and prepare for top-level organizational leadership.

Key Responsibilities

1. Executive Support & Administrative Leadership

• Serve as a primary executive administrative leader, representing the leadership team in interactions with internal and external stakeholders.
• Manage and oversee organizational administrative operations, office budgets, expenditure monitoring, and payment requests.
• Analyze complex administrative and operational problems, evaluating alternatives and making sound, strategic recommendations.
• Organize, streamline, and maintain office filing systems and document management databases.

1. People, Compliance & Departmental Leadership

• Provide leadership, direction, and direct oversight to key leadership roles, including the Director of Admin and People, Director of Talent and Culture, and Director of Training and Development, as well as the Admin Coordinator and compliance staff members.
• Ensure alignment and adherence to internal policies, compliance standards, and non-profit regulations across all administrative and people operations.
• Review, research, and apply relevant laws, codes, and policies related to financial reporting and organizational compliance.
• Review, proofread, and edit key operational reports, agenda items, and administrative materials.

1. Strategic Mentorship & Succession Development

• Partner closely with executive leadership to learn senior-level management, high-level non-profit governance, and operational strategy.
• Participate in targeted executive grooming and mentorship activities to prepare for full assumption of executive responsibilities.
• Act as a key liaison across departments (including Marketing and Development) to build comprehensive operational expertise.

Qualifications & Experience

Category

Requirements & Core Competencies

Leadership & Governance

Demonstrated executive leadership potential; ability to oversee directors and staff while making independent organizational decisions with high tact and diplomacy.

Technical Skills

Proficient in Google Suite (Docs, Sheets, Drive) and open to adopting new management tools.

Knowledge Base

Basic knowledge of non-profit finance, accounting, talent management, and general compliance policies (or strong willingness to learn).

Interpersonal Skills

Excellent crisis and conflict management abilities; clear, proactive, and engaging communication skills.

Mission Alignment

Fully committed to upholding R.O.Y.O.’s Motto Statement, Statement of Values, Mission, and Vision.

What We Offer

• Executive Mentorship: Direct, one-on-one leadership grooming to prepare you for the highest levels of non-profit executive leadership.
• Flexibility: Remote work structure with flexible scheduling (8–10 hours/week).
• Impact: The opportunity to shape organizational culture and directly improve outcomes for vulnerable youth.
• Professional Growth: High-level resume-building experience, organizational exposure, and skill refinement.
• Reimbursement: Coverage for pre-approved operational, travel, or meal expenses.

Values We Live By

• Respect: We treat others and our communities with dignity and accountability.
• Open to Correction: We value honesty and feedback as essential to growth and ethical responsibility.
• Operational Excellence: We strive to deliver exceptional tools, skills, and training for all R.O.Y.O. members, staff, and leaders.
• Teamwork: We collaborate with unity to achieve shared goals and empower others to join our mission.
• Striving for Success: We encourage pride, growth, and achievement for all members and leaders.

Restoring Our Youth Organization Inc. is an equal opportunity employer. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.