Executive Assistant to the CEO (Trade Association, Direct Hire)

The Choice is partnering with a prominent trade association in their search for an Executive Assistant to support their CEO. Their office is in downtown Washington DC, walking distance from the Foggy Bottom metro stop. It’s a hybrid schedule, minimum of 3 days/week but we are looking for someone with flexibility to go in more often when needed.

The ideal candidate will have:

• 3-5 years of experience in scheduling, preferably supporting C-level executives or individuals of comparable high-profile status
• A Bachelor’s degree
• Previous Capitol Hill scheduling experience is a plus!

Responsibilities:

Calendar Management:

• Efficiently manage the CEO’s complex calendar, including scheduling appointments and coordinating various commitments

Travel Arrangement:

• Facilitate seamless domestic and international travel arrangements, covering flights, accommodations, and ground transportation
• Ensure all travel itineraries and briefing documents meet the CEO’s preferences and requirements, maintaining a high level of organization and attention to detail

Expense Reports and Timesheets:

• Handle expense reports and timesheets with accuracy and timeliness

Communication:

• Serve as the primary point of contact for both internal and external scheduling requests, maintaining clear and effective communication channels

Document Management:

• Manage documents efficiently, ensuring all materials are organized and easily accessible

Meeting Support:

• Provide comprehensive support for meetings, including logistical arrangements and preparation of necessary materials

Project Management:

• Assist with various projects as assigned, demonstrating strong organizational and multitasking abilities

We are an equal opportunity employer!