Program Assistant

Summary of Position:

The Program Assistant supports the Communal Security Initiative to arrange meetings, conduct outreach, manage projects, organize, arrange, and attend training events. This position requires exercise of independent judgment, a high level of professionalism, communication, and confidentiality in interactions with staff, outside agencies and volunteer leadership.  The position is supervised by the CSI Program Manager and reports to the CSI Director.

Essential Functions:

·    Provides administrative support to the Communal Security Initiative Team.  Activities include calendar, logistical support for trainings, and some data entry.  Serves as the point of contact to schedule meetings and training events with outside organizations for the Director of CSI and the VP for Security and Operations.

·     Attends meetings, takes notes and conducts follow up.

·     Meeting preparation including preparing handouts, arranging for appropriate catering, managing invoices, room set up, event check-ins online and on site for large events. 

·     Provides administrative support to edit and finalize physical and procedural security assessments at facilities in the greater Boston area. 

·    Works with internal and external partners on training and on grant tracking and management. 

·    Prepares expense reports and variance reports for Finance of certain budgets.

·     Excel database development including inputting data into various sensitive security-related spreadsheets and databases.

·     Develops and edits existing PowerPoint presentations.

·     Interfaces with CJP Marketing and web design teams.   

·    Other duties as assigned with or without accommodation.

Minimum Requirements:

Education:

·    Bachelor’s degree or equivalent work experience. 

Experience:

·    Minimum of 2-4 years of administrative experience

·    Experience performing independent projects.

Skills/Competencies:

·    Proficiency in Microsoft Office Suite, including Microsoft Outlook, Word, PowerPoint, Excel and Databases

·    Strong project management skills with proficiency in managing projects that require input from multiple people and resources with short turnaround time.

·    Desire to work in a fast-paced, customer-focused, entrepreneurial environment.

·    Effective interpersonal, verbal and written communication skills.

·    Detail oriented and commitment to accuracy are crucial to security-related project management, grant management, and security-related data entry. 

·    Skilled at editing and proofreading documents

·    Ability to work on independent projects, manage multiple priorities and meet deadlines

·    Ability to exercise initiative and sound judgment and to respond resourcefully under varying conditions

·    Ability to work two weekday evenings per month with advance notice.  

·    Ability to be flexible and adaptable to changes and shifting priorities, including ability to shift schedule as needed.

·    Strong organizational and administrative skills as well as attention to detail.

·    Ability to maintain confidentiality when working with sensitive or confidential information.

·    Ability to work on complicated, multi-phase projects, manage multiple priorities and meet deadlines.

·    Ability to develop and maintain strong working relationships with colleagues

·    Proficient in Windows environment, including MS Word, Excel, PowerPoint, Outlook and Internet.

·    Demonstrated self-motivation, ability to work effectively as part of a team, sense of humor,

ability to work flexibly in a dynamic environment.

Organizational Relationships/Scope:

This position is supervised by the Program Manager and reports to the Director of CSI.  The position has no direct reports.

Working Conditions:

·      Normal office conditions.  

·      In-person, downtown Boston two days a week, with an occasional extra day with advance notice as required. 

·      Will accompany CSI staff to some large events to provide logistical support.  This may include climbing stairs, carrying boxes, and equipment set up. 

Please Note:  The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Summary

CJP offers that rare opportunity to tap your skills, talents, and experience to benefit a greater good while you grow professionally. You will work in a dynamic environment, with a diverse group of individuals who share your commitment and enthusiasm. Together, you will make a difference for Jews and non-Jews in Greater Boston and worldwide. We offer competitive salaries, comprehensive benefits and a collegial, family-friendly work and team environment. Come see how we Work with Passion, Live with Purpose, and Make a Bigger Difference every day.

Click here for more information on CJP's benefits

CJP conducts background checks as part of the hiring process. 

CJP is an equal opportunity employer. People with disabilities, women, veterans, people of color, and LGBTQ people are encouraged to apply. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.