Accounting and Grants Manager

The Role of the Accounting and Grants Coordinator

The ideal candidate enjoys working across multiple staff departments to provide administrative support and foster a positive work environment.  The individual in this position will be responsible for fiscal oversight of all grants received, recording of all income, invoicing customers/grantors, collecting payments and coordinating deposits. They will maintain documentation of all grants awarded, work with departments to ensure adherence to grant requirements and remain within approved budgets. This is a new position to the organization so will require initiative to help define and clarify roles and responsibilities.

All positions at Greenbelt Land Trust are active in the organization’s commitment to equity, diversity, and inclusion (EDI), and will participate in efforts to integrate the values of EDI into Greenbelt’s daily operations and program governance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Receivable (50%)

• Review grants applications, awards, and budgets to ensure proper recording of revenue
• Prepare and submit customer invoices for grants, contracts and donations
• Code, post and receive payments
• Prepare and coordinate deposit activities
• Monitor customer accounts for non-payment and delayed payment
• Comply with accounting policies and procedures and make recommendations for process improvements when appropriate
• Work with Director of Finance to respond to all requests from auditors by collecting necessary information, documents and files

Grants Coordinator (45%)

• Provide grant administration, including for federal and state grants, to include reporting, reimbursement requests and code of expenditures
• Work with staff to ensure all grants are recorded properly by expenditure category, and that all grant monies are spent in accordance to grantors guidelines.
• Collaborate with staff to pursue new grant funding opportunities.
• Ensure consistency between grant tracking system and accounting database
• Track grant reporting deadlines and works with staff to submit all required reports
• Submit timely financial reports for federal, state and private funding
• Maintains copies of all grant records
• Provide monthly grant reporting to leadership team
• Ensure procurement procedures for grant-funded projects are followed.

Organizational (5%)

• Assist GLT staff with fundraising, events, and general operations 
• Participate in organizational planning initiatives and trainings 
• Cross-train with other members of the Finance – Admin Team to provide additional support, as needed

SKILLS, KNOWLEDGE

AND EXPERIENCE REQUIRED

Individuals

with direct experience with the work responsibilities and qualifications listed

are encouraged to apply. Individuals are not required to have experience in

every qualification to apply. Applicants are encouraged to address how their professional and lived

experience, scholarship, teaching, mentorship and/or service will contribute to

the position and to Greenbelt Land Trust.

Skills, Knowledge and Experience Required 

• Knowledge and proficiency in accounting  
• Bachelors in accounting or a closely related field and four years of related experience, or an equivalent combination of education/experience     
• Experience with grant funding and contract administration, preferably including governmental sources
• Accounting software proficiency, preferably QuickBooks      
• Skilled with Microsoft Office programs, particularly excel      
• Maintain quality results by using templates, following procedures and proposing process improvements and ensuring appropriate documentation
• Excellent written and verbal communication skills

Greenbelt Land Trust provides a group health plan, dental, vision, and short and long-term disability benefits, retirement, eleven floating holidays, and 16-hours per month accrued Paid Time Off. Greenbelt invests in employees' professional development and personal growth.

This position is in-person and located at Greenbelt’s downtown office. There will be some flexibility for remote work of 1 day/week.

Greenbelt Land Trust is an equal opportunity employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the organization. Individuals who identify as Black, Indigenous, Latinx, Asian, Pacific Islander, or other People of Color, people who are queer, trans, non-binary, people with disabilities, people who are immigrants, people from poor and working class backgrounds, and people who are/have been system-impacted are strongly encouraged to apply.