Company Secretary Assistant

Over view of role:

• Company secretaries are responsible for ensuring that an organization complies with standard financial and legal practices and maintains standards of corporate governance. Although they are not strictly required to provide legal advice, company secretaries must have a thorough understanding of the laws that affect their areas of work.
• They act as a point of communication between the board of directors and company shareholders, reporting in a timely and accurate manner on company procedures and developments.
• Company secretaries provide administrative support and guidance to company directors about the day-to-day management of their organizations, including compliance with legal and statutory requirements.

Typical work activities:

A company secretary's role covers a wide variety of functions and these depend, in part, on the company for which they work. Typical tasks include:

• Organizing, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs);
• Maintaining statutory books, including registers of members, directors and secretaries;
• Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
• Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies;
• Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
• Liaising with external regulators and advisers, such as lawyers and auditors;
• Taking responsibility for the health and safety of employees and managing matters related to insurance and property;
• Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Monitoring the administration of the company's pension scheme;
• Overseeing and renewing insurance cover for employees, equipment and premises;
• Entering into contractual agreements with suppliers and customers;
• Managing office space and property as well as dealing with personnel administration;
• Overseeing public relations and aspects of financial management.