Data Assistant

Job Title: Data Assistant (Full Time)

Organization: Diabetes Foundation

Reports To: Associate Program Director

About The Diabetes Foundation

Since 1990, DF has been dedicated to improving lives of individuals at-risk and living with diabetes through education, empowerment, and equitable access to health resources. Our goal is to help individuals and families prevent and manage diabetes, embrace wellness, and build lifelong healthy habits. Through diabetes emergency assistance, self-management workshops, nutrition education, community health fairs, and partnerships with healthcare and public health organizations, we meet people where they are — providing knowledge, encouragement, and

Position Overview

The Diabetes Foundation is seeking a highly organized, detail-oriented, dependable, trustworthy Data Assistant to support the organization's data management, reporting, and administrative operations. This individual will play a critical role in maintaining accurate participant records, supporting program reporting, ensuring data integrity, managing data systems, and assisting staff with data-related projects.

The ideal candidate is self-motivated, efficient, a strong problem solver, and comfortable working independently while meeting deadlines. Strong Microsoft Excel skills are essential.

Primary Responsibilities

• • Enter, update, and maintain participant and program data in multiple databases.
  • Create and maintain spreadsheets, reports, and tracking systems using Microsoft Excel.
  • Generate routine reports for program staff, management, and funders.
  • Assist with data collection for grants, contracts, and outcome reporting.
  • Review records for inconsistencies and resolve data discrepancies.
  • Organize and maintain electronic files and documentation.
  • Support data quality assurance and continuous improvement efforts.
  • Assist with importing and exporting data between systems.
  • Help prepare information for audits, program evaluations, and organizational reporting.
  • Answer incoming phone calls in a professional, friendly, and compassionate manner.
  • Direct callers to the appropriate staff member or program and accurately relay messages.
  • Maintain strict confidentiality of participant information in accordance with organizational policies.
  • Handle additional responsibilities as assigned to support organizational needs.
  • Send out and collect impact surveys.

Qualifications

• • Advanced proficiency in Microsoft Excel.
  • Strong attention to detail with a high degree of accuracy.
  • Excellent organizational and time-management skills.
  • Ability to prioritize multiple assignments and meet deadlines.
  • Comfortable learning new databases and software applications.
  • Exceptional verbal communication and customer service skills.
  • Professional, friendly, and confident telephone etiquette.
  • Ability to work independently with minimal supervision.
  • Previous nonprofit, healthcare, or human services experience is preferred.
  • Spanish language proficiency is a strong plus.

Compensation: competitive salary.

English

Spanish language proficiency is a strong plus.