Administrative Assistant

Job Title: Administrative Assistant: Head Start California Location: Sacramento, CA (Hybrid – Remote with 1 office day/week) Job Type: Part-time (20 hours/week) | Pay: $23.00 - $25.00/hour

Mission Statement: We empower Head Start programs to reach their full potential through advocacy, professional development, networking, and collaboration.

By joining Head Start California as an Administrative Assistant (AA), you become part of a decades-long movement to end the generational cycle of poverty through early education and family interventions.

Job Description: We are seeking an AA to keep our operations running smoothly. In this role, you will support non-profit governance, member engagement, database integrity, and statewide events like our Annual Conference and Advocacy Day.

What You'll Do:

• • Keep office, logistics, and digital filing systems organized.
  • Assist with event execution, speaker agreements, and on-site support (paid travel included).
  • Handle board meeting logistics and committee minutes.
  • Maintain member records in our database (Novi AMS).

Qualifications:

• • AA degree OR 1 year of admin experience.
  • Tech proficiency (Microsoft 365, Canva, Zoom).
  • Strong interpersonal and cross-cultural communication skills.
  • Head Start parents, alumni, or former staff preferred!

How to Apply: Submit a cover letter sharing why you want to work for Head Start California along with your resume to edwin@headstartca.org. Applications will be accepted through August 31, 2026 or until the position is filled. To support a timely hiring process, interested candidates are encouraged to apply as soon as possible.

Use the below URL to review the full job description.

https://www.headstartca.org/careers

Sick time, a competitive 403(b) plan

Required Qualifications:

• Associates degree in a related field; or
• 1 year paid or volunteer experience in an administrative role, or other tasks relevant to this position, and a diploma or equivalent.

Preferred:

• Experience in an administrative role, or other tasks relevant to this position
• Familiarity with event management platforms—such as PheedLoop—is highly desirable
• Familiarity with association management software—such as Novi AMS (the platform we use)—is highly desirable
• Knowledge of and/or interest in Head Start (preference will be given to Head Start parents, alumni, or former staff)
• Bilingual