Project Coordinator

PROJECT COORDINATOR

JOB TYPE: Full Time Hybrid

SALARY: $42,500

ADDRESS: 3001 Stokley St, Philadelphia, PA 19129

Come and join a team where we all have each other’s back.

The way we work is as important as the work we accomplish. Rebuilding Together Philadelphia (RTP) staff celebrate each other’s achievements, provide constructive feedback, and share decision-making. RTP is committed to the deep and often uncomfortable work of striving to be anti-racist, sharing power, and supporting LGBTQ+ equality. RTP strives to be a safe place for all employees.

RTP embraces diversity and equal opportunity in a serious way. We are committed to building a team with a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Please see RTP's Diversity and Inclusion Statement and our Pronoun Statement.

ABOUT REBUILDING TOGETHER PHILADELPHIA: Rebuilding Together Philadelphia (RTP) is a non-profit that revitalizes communities by transforming vulnerable houses into safe, healthy and energy-efficient homes. Each year, RTP staff, subcontractors and 500 volunteers provide free safe and healthy home repairs to 150 homes in Philadelphia. For more information, please visit www.rebuildingphilly.org.

POSITION REPORTS TO: Development Director

OVERVIEW OF POSITION: The Project Coordinator will support Rebuilding Together Philadelphia’s (RTP) mission through volunteer engagement, event coordination and administrative support. We’re looking for an enthusiastic, welcoming presence—someone who enjoys engaging with people and representing our mission with warmth and professionalism. This is a non-exempt position.

PRIMARY RESPONSIBILITIES

Program

• Lead hospitality function (volunteer support, registration, meal planning, etc.) during rebuilding days.
• Manage all aspects of the annual Volunteer Appreciation party with support from the Development Director.
• Maintain and update volunteer component of Salesforce database.
• Utilize RTP’s project management software, Asana, to track tasks and review with team during departmental meetings.
• Manage phone inquiries and maintain updated resource list.

Development

• Mail or email donor thank you letters and smaller donor appeals.
• Deposit checks and record gifts in Salesforce.
• Manage online giving platforms and ensure that gifts are recorded and acknowledged.
• Enter new contracts and grants into the Salesforce database.
• Migrate donor data from run registration website to Salesforce.
• Oversee logistics for annual Run to Rebuild (monthly committee meetings, race registrations, permits, ordering collaterals, and day-of coordination).

Administrative

• Prepare bank documents and gift tracking for accountant.
• Remind staff to update certifications and background checks.
• Make post office runs, keep office stocked with postage.
• Maintain inventory of stationery, office/kitchen supplies.
• Manage various subscriptions/purchasing.
• Support CEO in preparation for Board meetings and other tasks.
• Take Board meeting minutes.
• Other duties as assigned.

CORE COMPETENCIES AND SKILLS

Successful candidates should be able to demonstrate most, but not necessarily all, of these competencies and a willingness to grow in areas where they have less experience.

• Experience working with volunteers.
• Ability to manage and coordinate events effectively, balancing long-term planning with medium- and short-term objectives.
• Strong planning, attention to detail and organizational skills.
• Initiative & Ownership – RTP employees are asked to take responsibility for their own work, ask questions when they need help, and deliver high quality work without micromanagement.
• Emotional Awareness & Cultural Humility – RTP employees are asked to demonstrate awareness and empathy of the way emotions and cultural perspectives show up in our work and work effectively with a diverse population of clients, partners, and volunteers.

REQUIRED

• Strong communication, planning and organizational skills.
• Comfort working in an office environment requiring regular use of e-mail, shared calendars, and shared network drives.
• Roll requires the occasional lifting of up to 30 pounds.
• Must have a driver's license and access to a vehicle.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Able to work occasional evenings or weekends.
• Able to work long hours on Rebuilding Days (several throughout the year).
• During the week between Christmas and New Year’s the Development team will have light duties that can be performed remotely.
• Passionate about ensuring safe and healthy housing for everyone.

SKILLS PREFERRED

• Knowledge of housing programs and/or health and human services is a plus.
• Spanish language skills are a plus.
• One to three years of work experience.
• Prior experience with CRM system such as Salesforce.

SALARY/BENEFITS Starting salary is $42,500.

• Employees receive healthcare, dental, vision, life insurance, short-term disability and retirement benefits (with no personal match required for retirement).
• New hires work on-site at our office at least three days per week for the first six months. After that period, alternate remote work policies can be put in place with coordination from your supervisor. Our office is at 3001 Stokley St., Philadelphia, PA 19129.
• Unlimited paid time off (PTO) with a minimum recommendation of 15 PTO days per year. There is also PTO for 9 federal holidays, and RTP is closed on the last Friday of every month.
• Commitment to supporting professional development for all staff.

APPLICATION INSTRUCTIONS & WHAT TO EXPECT IN THE HIRING PROCESS

Please submit application w/ "Project Coordinator" in the subject line to ewiesner@rebuildingphilly.org:

1) Resume titled, “[Last name], [First name]_Resume”

2) Cover letter titled, “[Last name], [First name]_CvrLtr”

Applications will be reviewed on a rolling basis. No phone calls please. Rebuilding Together Philadelphia is an equal opportunity employer.

All applications will be reviewed individually, and some will be selected for a 15 minute first-round phone interview.

Following the first-round interview, the candidate pool will be narrowed, and the remaining candidates will be invited to an in- person interview with 2-3 staff from RTP.

A final candidate will be selected following in-person interviews and reference checks, and RTP will make a formal job offer.

All candidates will receive notification of the status of their application at the end of the interview process. Interview questions will be provided ahead of time to ensure all candidates have time to prepare.