Senior Grant Accountant

APPLICATION DEADLINE: June 22nd, 2025

COMPENSATION: $67,000 to $75,000 annually, (full-time, exempt), paid sick and vacation; fully paid medical, dental, and vision insurance; and other benefits listed below.

POSITION SUMMARY

The Grant Accountant will be responsible for managing the financial aspects of CEP’s grants, including the accurate accounting of all grant expenses, tracking spend out, compliance with the grant requirements, and invoicing. They are responsible for invoicing, and reconciliations, that often include compiling subcontractor payments, receipts, payroll reports etc, and submitting these to grantors by specific deadlines every month. This will require posting journal entries into Quickbooks and managing deferred income so that it is accurately updated each month as grantors are invoiced.

They will assist with other general accounting duties as needed each month, and therefore an understanding of GAAP is required. This position will prepare financial reports and complete financial analysis as needed. They will support the finance department in improving processes and creating SOP’s. This position will also help establish and maintain a grant/contract and accounting calendar.

We’re looking for someone who is willing to learn our accounting process, open to collaboration, willing to accept corrections, and wants to contribute ideas to improve our department. Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as the ability to communicate clearly. This position requires a skilled multi-tasker, who is reliable and is committed to consistently meeting deadlines.

ESSENTIAL RESPONSIBILITIES

1. Manage all aspects of CEP’s grants from a variety of sources, including local, city, state and federal sources, as well as other nonprofits and organizations.
   1. Grant Compliance - Ensure that all grant-funded activities are conducted and accounted for in compliance with applicable regulations and donor restrictions. Ensure proper close-out procedures for expiring grants.
   2. Invoicing Reporting - Prepare and submit timely and accurate invoices to grantors monthly.
   3. Budget Management – Create and manage grant budgets, monitoring expenditures, and ensuring compliance with budget guidelines. Ensure correct allocation of expenses by program.
   4. Reconciliations - Reconcile advance payments, grant accounts, revenues and expenditures, and post journal entries as needed.
   5. Collaboration - work closely with program staff, auditors, and funding agencies.
2. Manage Deferred Income, booking journal entries to Quickbooks to accurately account for it.
3. Work with and support the Program team to track and accurately account for the “braiding” of funding sources, and improve these systems and processes.
4. Manage and create a process for HES incentive and fee tracking, invoicing, and recording.
5. Provide monthly budget to actual reports on grants to Program Staff and Leadership Team. Support Program staff as necessary in delivering grant requirements
6. Create a tracking system for all grants, contracts, and funding sources.
7. Work closely with the Director of Finance on the yearly audit and budget.
8. Assist with monthly close and financial statements as needed.
9. Complete Bank Deposits Weekly
10. Other accounting duties as assigned. Post Journal Entries to QB as needed.

QUALIFICATIONS, REQUIREMENTS, and DESIRED ABILITIES

1. Bachelor’s Degree in Accounting or sufficient work experience with Grant Accounting and a grasp of GAAP. 2 + years of work experience in accounting is required.
2. Experience working with Microsoft Excel, Word, QuickBooks is required.
3. Willingness to learn and develop new internal reporting systems.
4. Excellent interpersonal skills with diverse individuals and groups of people.
5. Dedication to working collaboratively and a cooperative, flexible attitude. Highly organized and dependable.
6. Strong interest and passion for the mission of CEP. Lived experience preferred.
7. Experience in managing data, data entry, reporting, is preferred.
8. Excellent organizational skills and accuracy are important qualifications for this position, as well as the ability to communicate clearly. This position requires a skilled multi-tasker, who is reliable and is committed to consistently meeting deadlines.
9. We strongly encourage people from underrepresented groups to apply.

Statement of Inclusion

Community Energy Project is an Equal Opportunity Employer. Community Energy Project values and operates by a policy of inclusion, providing equal opportunity to all persons regardless of their protected status, including race, color, creed, religion, sex, age, national origin, marital status, sexual orientation, gender identity, disability, and/or any other class determined by law.

Benefits

CEP is proud to offer a robust benefits package that includes paying 100% of the monthly premium for employee-only health care coverage. CEP also contributes 3% of the employee’s salary to their 403 (b). We offer 10 days of vacation time off per year, 12 days of sick time per year, 11 days of paid time off for nationally recognized holidays, as well as paid days between Christmas and New Years Eve. Eight weeks paid sabbatical at six years.

TO APPLY: Email cover letter and resume in PDF format to Donovan James, Director of Finance and Administration donovan@communityenergyproject.org.

Please send your resume and a cover letter in PDF format that explains your interest in the position and how your experience is applicable to this position to Donovan James, Director of Finance and Administration, at donovan@communityenergyproject.org. Applications are due by midnight on Sunday, June 22nd 2025.