Special Events Coordinator

Job Overview:

• Division/Department: Special Events and Individual Giving
• Schedule: 35 hours per week, Monday through Friday from 9 am - 5 pm, with flexibility to work evenings and weekends for pre-scheduled events and strategic donor cultivation opportunities
• Pay Type: $65,000-$70,000, Exempt, + full benefits package
• Location: Hybrid position; 2-3 days per week onsite + as needed for programming
• A resume and Cover Letter are required to be considered.

Job Summary:

The Special Events Coordinator is a detail-oriented, creative development professional who oversees well-planned, successful, and innovative fundraising events in support of Henry Street Settlement’s social service, arts, and health care programs. Events include, but are not limited to, The Art Show Benefit Preview, a unique art fair with a philanthropic mission where all proceeds support Henry Street. The Special Events Coordinator works closely with committees, donors, vendors, and internal and external partners to ensure successful event execution, administration, and fundraising. The position reports to the Executive Vice President, Special Events and Individual Giving and is part of a dynamic team focused on building meaningful relationships to support and grow Henry Street’s work and impact.

You are:

• Able to thrive in a fast-paced, professionally rigorous environment and manage multiple demands and deadlines.
• Highly detail-oriented.
• A strong, persuasive writer and verbal communicator.
• Committed to and deeply knowledgeable about the human service and cultural communities of New York City.
• Able to work effectively and discretely with donors/prospects, board members, staff, and volunteers .

You have:

• At least three (3) years of work in fundraising and/or non-profit special events management.
• Strong administrative skills.
• Bachelor’s degree preferred.
• Raiser’s Edge experience strongly preferred.
• Excellent interpersonal and customer service experience.
• Experience tracking and reporting data and revenue.
• Excellent proofreading, writing and verbal communications skills.

You will lead our special events by:

• Coordinating Henry Street’s fundraising and cultivation events in collaboration with external partners, including, but not limited to, The Art Show Benefit Preview in partnership with the Art Dealers Association of America.
• Overseeing all administrative areas for events including but not limited to drafting and editing solicitation and acknowledgement letters and emails, event registration data entry, ticketing, income and data reporting, payment processing, and website updates.
• Driving communication strategy and coordinating event outreach through digital & print mailings.
• Managing relationships and communication with committee members, young collectors committee, donors and sponsors for donor cultivation.
• Researching and identifying new prospects for cultivation to increase event revenue pipelines.
• Managing relationships with external partners and vendors to support a seamless event experience.
• Supporting auction logistics and auction donor cultivation.
• Coordinating ongoing event analytics/evaluation on income and expenses to ensure continued success of events and sustainability.
• Serving as lead event staff by drafting all events run-of-shows and staffing assignments.
• Recruiting and managing event volunteers, and serving as event point-person on-site.

Essential Physical Job Functions

• This position is currently hybrid in-person and remote.
• Able to walk up three flights of stairs to the office location.