Part-Time Billing Coordinator

Part-Time Billing Coordinator

Brooklyn Heights Synagogue (BHS) seeks a self-directed professional with strong financial experience and accounting background to fill the role of part-time Billing Coordinator for an active synagogue with over 525 member units. This position, under the supervision of the Executive Director handles accounts receivables and billing, accounts payable, and a variety of financial reports on a monthly basis. The days and hours for this position are flexible, but it is an in-person position for approximately 15-20 hours per week.

About the Position

The responsibilities for this position primarily include:

Accounts Receivable and Billing

• Oversee the billing for the Synagogue’s membership database (ShulCloud) in coordination with our outside accounting firm/finance team. Create new charge types with the finance team to ensure proper linkage to the accounting system.
• Process checks received into a bank deposit and apply the payments properly to member accounts; weekly review of all e-check deposits to ensure payments were applied appropriately.
• Work closely with the Membership Director to update member records and profiles to ensure all information is accurate.
• Work closely with the Director of Development to ensure that all new donations are recorded properly in member and non-member accounts. Create new pledge payments as necessary for a variety of sponsorships and other categories of donations.
• Collaborate with other departments for preschool and religious school billings and billing adjustments to ensure accuracy.
• Create billing statements for members and coordinate with preschool staff on non-member statements.

Accounts Payable

• Develop an understanding of the budgeting process and the expense accounts and cost centers; work closely with the Executive Director to ensure proper invoicing.
• Perform day-to-day invoice transaction processing using Bill.com, including verifying, classifying, and recording accounts payable into payable system.
• Troubleshoot with vendors on any invoices unpaid.
• Code the Amex credit card monthly transactions for proper allocation of expenses.

Reports

• Produce monthly detailed membership reports and other budget reports as needed for the Executive Director.
• Works closely with the Executive Director and finance team on yearly close of the books to produce reports as needed.

About the Synagogue

Founded in 1959, BHS is an inclusive lay-led community dedicated to caring for the world and each other. The congregation of nearly 530 member units, includes families, couples, and singles living in Brownstone Brooklyn and DUMBO, and throughout NYC and beyond. With an active membership and a $6.8 million budget, BHS offers a full calendar of worship services, education programs, special events, and opportunities to lead and engage in social action initiatives. Our educational programming includes a highly regarded Preschool serving approximately 120 children, a supplemental K-12 Religious School serving over 200 students, and adult and intergenerational learning opportunities.

Compensation and How to Apply

This is an hourly position with the rate of $40 per hour. Interested applicants should email a resume and cover letter to jobs@bhsbrooklyn.org. Qualified applicants will be interviewed on a rolling basis and the position is available until it is filled. For more information, please visit https://bhsbrooklyn.org. No phone inquiries, please.