Part-Time Bookkeeper/Finance Manager

Part-Time Bookkeeper/Finance Manager

Maine Conservation Voters (MCV) and Maine Conservation Alliance (MCA)

Supervisor: Operations and Human Resources Director

Work Week: Part-Time, 25 hours per week

Compensation and Benefits: The hourly wage for this position is $30/hour. As a part-time employee, this position is not eligible for benefits.

Location: Hybrid in-person/remote work structure, with at least one day a week in the Augusta, Maine office.

Position Description: Maine Conservation Voters (MCV) and Maine Conservation Alliance (MCA) are seeking a dedicated and experienced Bookkeeper/Finance Manager to lead MCA/MCV’s accounting and finance operations. The ideal candidate will be responsible for managing the financial operations of the organizations and our Political Action Committee, while ensuring accuracy, compliance, and transparency in all financial matters. This role requires strong organizational skills, attention to detail, and a commitment to the mission of environmental conservation.

Job Description: The Bookkeeper/Finance Manager will support our organizations’ missions, strategic plans, and priorities by working to manage our financial systems and will be responsible for maintaining accurate financial records, managing financial transactions, and assisting in the overall financial management of the organization. This role will ensure transparency, accountability, and compliance with relevant financial regulations. The ideal candidate has a strong background in bookkeeping, excellent organizational skills, and shares MCA/MCV’s commitment to racial equity and inclusion.

Key Responsibilities

Financial Management:

• Manage the overall budget, cash flow and finances of MCA, MCV, and MCV Action Fund in coordination with the Executive Director, Deputy Director, Operations and Human Resources Director, and Board Finance Committees.
• Maintain financial policies and procedures to ensure compliance with regulatory requirements and best practices.
• Monitor financial performance and provide regular reports to the Executive Director and Board of Directors.
• Conduct financial analysis to identify trends, risks, and opportunities for improvement.
• Assist with annual tax filings and audits in coordination with accounting firm.
• Track the income and expenses of Maine Conservation Voters Action Fund PAC and ensure accurate and timely reporting to the Maine Ethics Commission.

Bookkeeping and Accounting:

• Manage day-to-day accounting activities, including accounts payable, accounts receivable, and payroll.
• Maintain accurate and up-to-date financial records using QuickBooks Online accounting software.
• Prepare monthly, quarterly, and annual financial statements in accordance with GAAP standards.
• Coordinate with external auditors and tax advisors for annual audits and tax filings.

Grant Management:

• Track grant revenue and expenses, ensuring compliance with grant requirements.
• Prepare financial reports for grantors and donors as needed.

Compliance and Risk Management:

• Ensure compliance with federal, state, and local tax regulations, as well as non-profit reporting requirements.
• Update and implement all necessary business policies and accounting practices; create and update financial policies and procedure manuals.
• Monitor and update internal controls to mitigate financial risks and safeguard organizational assets.
• Stay abreast of changes in accounting standards and regulatory requirements affecting non-profit organizations.

Financial Planning and Strategy:

• Collaborate with staff to develop annual budgets and long-term financial plans.
• Provide financial insights and recommendations to support strategic decision-making and programmatic goals.
• Identify opportunities for cost savings, and financial operational efficiency improvements.

Payroll:

• Process bi-monthly payroll for salary and part-time staff using Bangor Payroll’s online payroll processing system.
• Maintain employee records in our payroll system, including pay rates and deductions.

Position Requirements and Qualifications:

• Degree in Accounting, Finance, or related field.
• Minimum of 3-5 years of experience in financial management and accounting, preferably in a non-profit organization.
• Proficiency in accounting software including QuickBooks and Microsoft Office Suite, including Excel.
• Strong analytical skills with the ability to interpret financial data and generate actionable insights.
• Excellent communication and interpersonal skills, with the ability to interact effectively with staff, board members, and external stakeholders.
• Demonstrated commitment to environmental conservation, sustainability, and racial equity.

How to Apply:

Please visit https://maineconservationvoters.bamboohr.com/careers/37 to submit your cover letter and resume. Position open until filled.

Organization Overview:

Maine Conservation Voters (MCV) is building a just, thriving future for all by acting on the climate crisis, protecting the environment, and safeguarding our democracy. We advocate for equitable policies, hold elected officials accountable, and win elections.

Maine Conservation Alliance (MCA) is building a just, thriving future for all by acting on the climate crisis, protecting the environment, and safeguarding our democracy. We bring people and organizations together to educate, inspire, and advocate.

MCV/MCA is an EEO Employer committed to a racially just, equitable, and inclusive workspace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity, gender expression, age, religion, disability, sexual orientation, veteran status, or marital status.