Jr Accounting Specialist

The Junior Accounting Specialist will serve as a crucial support role within the Finance Department, assisting with tasks such as Account Reconciliations, Processing Payroll, General Ledger & Data Entry.

Responsibilities

Accounts Payable

• • Invoice Processing:
  • Receiving, gathering, and organizing vendor invoices, with related correspondence and supporting documents.
  • Scrutinizing invoices to ensure proper approvals, attachments, and accurate General Ledger codes.
  • Entering invoices into the Sage Intacct system, assigning them to the appropriate accounting period, account, and department.
  • Payment Handling:
  • Selecting, arranging, and presenting invoices to senior management for review.
  • Recording invoices on an Excel spreadsheet for managerial approval.
  • Preparing checks for approved invoices to facilitate payments.
  • Presenting checks for signature and final review.
  • Copying checks and attaching photocopies to supporting documentation before filing.
  • Systematically organizing Invoice/Payment packages by vendor throughout the calendar year.
  • Purchase Order Management:
  • Verifying the accuracy and completeness of Purchase Orders, ensuring proper approval and recording them on the Purchase Order Control Sheet.
  • Updating vendor payments on the purchase order control sheet in accordance with related Purchase Orders.
  • Notifying relevant parties of potential cost overages, ensuring payments stay within the Purchase Order's specified limit.

Payroll Processing

• • Time and Attendance Tracking:
  • Record and verify employee hours worked, considering regular hours, and overtime, plus vacation or sick leave.
  • Ensure accuracy of the timesheets.
  • Enter the recorded time from the timesheets into the ADP Payroll System.
  • Review Payroll Reports for discrepancies.

Additional Responsibilities

• • Performing various other tasks for the benefit of the operations and department.
  • Entering Journal Entries.
  • Compiling and generating reports.
  • Updating and maintaining spreadsheets.

Skills and Qualities

• • Accounting Knowledge: Understanding fundamental accounting principles and concepts, financial statements, and basic accounting equations.
  • Financial Software: Proficiency using an accounting software with preference to Sage Intacct. Experience with Sage 100, QuickBooks, SAP or other accounting software is a plus.
  • Microsoft Office Skills: Strong Excel Knowledge (Pivot Tables & VLOOKUPS), Word, PowerPoint, and Outlook.
  • Attention to Detail: Attention to detail is essential to avoid errors in financial records and reports.
  • Data Entry: Accurate and efficient data entry skills, as much of the work involves recording financial transactions.
  • Communication: Effective communication skills, both written and verbal, to interact with colleagues, clients, and vendors.
  • Organization: Excellent organizational skills to manage documents, invoices, and financial records systematically.
  • Analytical Skills: The ability to analyze financial data and identify discrepancies or trends.
  • Time Management: Require time management skills to meet deadlines and prioritize tasks effectively.
  • Ethical Conduct: High ethical standards and the ability to manage financial information confidentially and with integrity.
  • Teamwork: Collaborative mindset to work effectively within a team and support colleagues in achieving common financial goals.
  • Problem-Solving: Capacity to identify and address accounting and financial challenges as they arise.
  • Adaptability: Flexibility to adapt to changes in accounting procedures, regulations, or software.