Facilities Manager

The Facilities Manager is responsible for ensuring the proper management and maintenance of the Coalition for the Homeless’ operational headquarters on Fulton Street, including maintenance of building facilities, systems, and equipment; DOB and Fire Code compliance; supervision of janitorial staff; building security; and ensuring that the needs of Coalition staff and clients are being met as they pertain to the building facilities. The Facilities Manager: ensures that all building structures, systems and equipment are code compliant and consistently maintained to provide a safe, secure, and sanitary environment for all staff, tenants, and visitors; provides basic carpentry, plumbing, electrical and other repairs to ensure that the building is in good repair and well-maintained at all times; is responsible for the proper operation, maintenance of all building systems and equipment and serves as an in-house technical expert; and serves as the primary point of contact for all Coalition staff on matters pertaining to building operations and maintenance. The Facilities Manager performs job duties consistent with the mission and goals of the Coalition for the Homeless, and ensures consistent compliance, at the direction of Management, with all relevant government contracts and regulatory laws, rules, and regulations. The Facilities Manager works on-site Monday – Friday.

DUTIES and RESPONSIBILITIES

The Facilities Manager will:

1. Supervise janitorial staff to ensure performance of general building maintenance on a regular schedule, including: cleaning of all offices, restrooms, and public areas of the building, trash disposal, glass cleaning, metal surface cleaning of bathrooms and elevators, dust mopping and wet mopping, carpet shampooing, floor stripping, waxing and buffing; ensuring all areas inside and outside the building are always clean and well-maintained;
2. Maintain building systems and exterior for safety and cleanliness, including: roof, façade, mechanical room, boiler room, and basement;
3. Ensure cleanliness of sidewalk outside the building, including cleaning, washing, and trash and snow removal;
4. Coordinate trash and recycling pickups with sanitation companies;
5. Conduct, or engage vendors for, basic building repairs to include: plumbing, electrical, sheet rock, plastering, and painting;
6. Proactively engage with Coalition staff to ensure that all needs related to building operations are being met, and serve as main point of contact for staff with maintenance and repair needs;
7. Maintain an up-to-date inventory of all maintenance-related supplies and equipment, and maintain adequate stock and timely reorders of supplies within agreed-upon budget;
8. Maintain the building in such a manner as to prevent issuance of violations by any City agency (DOB, FDNY, Sanitation, DOH, etc.) due to building conditions, trash, ice or snow accumulation, etc.;
9. Consistently maintain appropriate and professional conduct and interactions with clients, Coalition staff, vendors, visitors others;
10. Develop, implement, and perform a Preventative Maintenance Program for building and equipment including, but not limited to, boiler/heating units, exhaust fans, hot water heaters, sprinkler/fire alarm systems;
11. Determine method and source of repairs required and assist in developing bid specification documents for work to be performed by contractors;
12. Assist Management in determining the cost-benefit of contract versus in-house maintenance, including cost estimates for all such work, and prioritize maintenance projects;
13. Serve as primary onsite contact with maintenance and service contractors, including an evaluation of the stated needs and work the contractors propose to perform, as well as, supervise all contractors engaged in installation, repair, operation, testing and/or maintenance of building systems and equipment;
14. Conduct routine inspections of the entire building, including systems and equipment, and recommend method and/or source of repair as necessary and assigned;
15. Exercise work safety procedures including handling of hazardous materials/wastes and compliance with safety codes and regulations;
16. Assist Fire and Life Safety Director with inspections of fire alarm and other safety/security equipment and perform maintenance as required. Assist with periodic fire drills;
17. Provide occasional coverage at the Coalition’s two residential properties, Bridge Building and Coalition Houses, when needed and as instructed;
18. Maintain and record important documentation, such as inspections, service plans, log books, weekly reports and/or service summaries such as, cooling tower testing and sidewalk shed inspections;
19. Work collaboratively with Security staff to ensure safety in and throughout the building, as needed;
20. Attend regular supervision with the Director of Operations & Technology or designee;
21. Manage special projects as assigned;
22. Attend Administration staff and other meetings as directed;
23. Perform other duties as may be assigned by the Director of Operations & Technology or designee.
24. Remain on-call to respond to afterhours or weekend emergencies

REPORTS TO: Manager of Operations and/or Director of Operations & Technology

Requirements

High school diploma or GED required, Bachelor’s degree preferred; AA/AS or certificates in building systems maintenance preferred. At least three years related experience in commercial and/or residential maintenance to include janitorial services and maintenance repairs. 3-5 years of supervisory experience required. Experience monitoring commercial HVAC systems, building fire panels, and alarm systems required. Experience in staff management and project management. Ability to demonstrate knowledge of basic plumbing, electrical, sheet rock, plastering, painting and mechanical repairs. Knowledge of Occupational Safety and Health Act (OSHA) required. Fire and Life Safety Director (FLSD) Certificate of Fitness (F-89) required within six (6) months of hire. Expected to be on-call to respond to afterhours or weekend emergencies as needed.

Work Conditions: While performing the duties of this job, the employee may occasionally work near moving mechanical parts and may be occasionally exposed to wet and/or humid conditions. The employee must frequently lift and/or move up to 50 pounds, and occasionally lift objects up to 75 pounds. The noise level in the work environment ranges from moderately quiet to moderately noisy depending on the task being performed.