Office Manager/Coordinator

Position: Office Manager/Coordinator - Birmingham, AL ─ (Administrative Support Focus)

Department: Administration

Position Type: Full-Time ─ Exempt

Location: In-Person Role, Birmingham, AL

Reports to: Finance & Operations Director

Salary Range: $ 62,000- $83,000 - based on relevant experience

***Join a Mission-Driven Team in Birmingham, AL – Be the Operational Backbone of a Justice-Focused Organization***

Are you someone who loves bringing order to chaos, making systems run smoothly, and supporting teams behind the scenes? Do you take pride in your organizational skills and your ability to help others stay on track? If so, this could be the perfect role for you.

At Jobs to Move America (JMA), we’re looking for a detail-oriented and people-centered Office Manager/Coordinator to help us build strong, equitable internal systems. This is a cross-functional support role that works across departments to ensure our day-to-day office operations are running efficiently and effectively.

Note: This is an office-based operations role, not related to manufacturing or industrial logistics. We're looking for experience in administrative coordination, nonprofit operations, or organizational support in a professional office setting.

Who we are ─ Jobs to Move America

Jobs to Move America is a national nonprofit that works to make public money work for the people. We aim to create good jobs, support clean transportation, and build a fairer and healthier future. Our work focuses on racial and economic justice and includes policy, research, and community organizing. Learn more at www.jobstomoveamerica.org.

About the Role - What You’ll Be Responsible For

Office & Administrative Support

• Coordinate scheduling, vendor management, and general project support for directors and team members.
• Assist with onboarding logistics for new hires: setting up accounts, equipment, and workspaces.
• Maintain up-to-date organizational records (e.g., contracts, staff directories, filing systems).
• Support the implementation of new office procedures and help improve existing workflows.

Project & Event Help:

• Help plan and execute internal events, meetings, and trainings, including managing logistics, booking travel, and coordinating venues.
• Provide general support for cross-team initiatives and special projects as assigned.

Finance & Vendor Support

• Track operational expenses and process payment documentation, reimbursements, and check requests.
• Communicate with vendors about billing and invoicing, and ensure accurate recordkeeping.

What We’re Looking For ─ Key Qualifications

• Minimal 4+ years of experience in an administrative office management role, preferably in nonprofit or mission-driven environments. We welcome candidates with non-traditional career paths.
• Strong organizational and time management skills are required to juggle multiple projects and still meet deadlines.
• Good communication and interpersonal skills, and you collaborate well across teams and with outside partners.
• Commitment to equity, inclusion, and accessibility, you believe in fostering a workplace that values diverse perspectives.
• Proficiency in Google Workspace, Microsoft Office, Excel, Adobe, and comfort with learning new systems and project management tools.
• Commitment to Equity & Inclusion: Strong understanding of and commitment to diversity, equity, and inclusion (DEI) principles, with a willingness to foster an inclusive

Who You are

• Highly organized > you love checklists and systems.
• Dependable > you follow through and meet deadlines.
• Solution-oriented > you ask good questions and take initiative when something needs fixing.
• People-focused > you work well with folks from all walks of life and treat everyone with respect.
• Adaptable > you're comfortable switching gears and supporting different teams as needs change.
• Tech-savvy > you enjoy learning new tools and streamlining processes.

Other Physical Requirements:

• This is an in-person full-time job based in Birmingham, AL
• Must be able to lift supplies to 25 lbs (e.g., campaign supplies, documents).
• Occasional travel to support the team or events. Capacity to adapt to different working environments, including office settings and campaign sites.

How to Apply:

This is an exciting opportunity to contribute to a mission-driven team working toward racial, economic, and climate justice. Your behind-the-scenes work will help ensure that our organization can deliver on its goals and thrive in the process. If this sounds like a role where you can shine, we encourage you to apply!

Apply at https://jmaportal.bamboohr.com/careers/66?source=aWQ9Nw%3D%3D. Include your resume, a cover letter, and three references.

Please tell us in your cover letter why working in the nonprofit sector and specifically for an organization focused on social justice is important to you. We’re seeking someone who sees this role as more than a job, but rather a way to support powerful change.

Applications will be considered on a rolling basis. Only applications submitted via the above link will be considered. No phone calls or side emails directed to HR will be accepted. Applicants who do not meet the minimum qualifications may not receive a reply. Candidates who advance in the interview process will be asked to complete a writing assessment.

JMA Equal Opportunity Statement

We are an equal opportunity employer and encourage applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. We work to ensure fair treatment of applicants and employees and actively enforce zero-tolerance policies against discrimination and sexual harassment. Those who identify as persons of color, women, veterans, or formerly incarcerated persons, and/or have had experience working with one or more of those groups are strongly encouraged to apply.

JMA Diversity and Inclusion Statement

JMA believes that diverse, engaged, and motivated employees are essential to achieving our goals of economic, racial, and social justice. JMA believes that each employee's voice is valuable and that when all employees contribute ideas to the organization’s operation, it enhances the success of the organization overall.

To assist us in achieving our goals as a diverse and inclusive workforce, we ask for optional self-identification questions in the job application.

Pay & Benefits – Designed for Equity, Well-Being, and Your Future

At Jobs to Move America (JMA), we’re proud to offer a comprehensive employment package that reflects our values of fairness, care, and long-term growth. We believe in supporting our staff with meaningful compensation, exceptional benefits, and a workplace where people thrive.

• Competitive & Equitable Pay
  • Annual Salary Range: $62,000 – $75,000, with guaranteed annual salary increases.
• Top-Tier Health & Wellness Coverage
  • 100% Employer-Paid Medical, Dental, and Vision Insurance for you and your dependents.
  • Flexible Spending Account (FSA) for healthcare and dependent care needs.
• Time Off to Recharge and Thrive:
  • 12 personal days per year
  • 12 federal holidays
  • 2 floating holidays
  • A paid two-week winter break at the end of each year
  • Up to 20 vacation days annually, earned with tenure
  • 20 sick days for personal or family well-being
  • Sabbatical leave after 5 years of service
• Generous Paid Time Off
• Because Rest Matters - 12 personal days;12 federal holidays;2 floating holidays each year; a paid two-week winter break at the end of each year to recharge; Vacation time earn up to 20 vacation days; and 20 sick days for personal and family well-being; sabbatical Leave: After 5 years of dedicated work
• Retirement & Financial Security
  • 401(k) retirement plan with a 5% employer contribution after 6 months—no match required
  • Qualifying employer for Public Service Loan Forgiveness (PSLF), supporting your long-term financial goals
• Reimbursement & Equipment
  • Cell phone reimbursement to support work-related communication.
• Growth & Development:
  • Access to training and development opportunities after your probationary period, because your growth matters to us.
  • Organizational commitment to learning and advancement for every employee
• Commitment to Diversity, Equity, and Inclusion (DEI):
  • We are committed to creating a workplace that values and reflects diversity. Our practices and policies intentionally promote equity, inclusion, and belonging for all staff.
• Unionized & Worker-Centered Workplace:
  • Although this position is considered confidential, it is still covered under our collective bargaining agreement, which ensures transparency, fairness, and strong workplace protections.