Coordinator, Special Projects

Description:

The Coordinator, Special Projects works closely with the Senior Director, Production and the Business and Operations Manager to facilitate a wide variety of projects within the Production Department. The role will focus on communications, operational efficiency, and systemization of ongoing operations. A successful candidate is highly organized, adaptable, and can work independently or in close collaboration with colleagues in many specialty areas. Discretion, decorum, and diplomacy are important qualities.

The salary for this role is $75,000 - $80,000 per year.

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

Reporting to the Senior Director, the Coordinator will help document, research, and advance projects including but not limited to:

• Safety Operations: Serve as management liaison to the Safety Committee and the Scene Shop & Safety Manager. Establish and execute risk assessment for all productions and projects. Monitor and track incident reports. Organize handling of first-aid supplies. Elevate areas of concern to Senior Director and BOM for further action, adjustment of policy, or both.
• Institutional intake: Establish single conduit for all venue and support requests coming from constituents across the school. Prioritize timely response and comprehensive understanding of each request. Work with BOM to develop cost estimates when necessary.
• Departmental organization: Coordinate with shop supervisors and other stakeholders to review and evaluate shop structure and job descriptions. Work with Shop Supervisors to research/curate opportunities for professional development across different specialties. Monitor and track industry hiring trends. Document and collect shop policies.
• Capital Projects: Work with Senior Director, BOM, and Facilities colleagues to develop and track Production-centric capital projects. Instigate a comprehensive survey of durable goods. Collaborate on development of 1-3-5-10+ year strategy for maintenance and replacement.
• Sustainability: Work with Senior Director and Shop Supervisors to explore and develop methods and policies that align with the School's sustainability initiatives.
• Production support: Work with Production Managers to provide adjacent support on select productions. Occasional attendance at rehearsal or performance may be required. Solicit and summarize feedback from guest directors and designers. Develop and document a debrief for each production. Develop and maintain technical and visual archive.
• Assist Senior Director and BOM as assigned for drafting executive briefs, assembling spreadsheets, drafting policy memos, and other tasks as assigned.

Minimum Requirements:

• Experience in MS Office Suite and Excel.
• Willingness to learn proprietary scheduling and project management software.
• Ability to work well collaboratively as part of and in a team setting.
• Ability to maintain a professional demeanor at all times in a fast paced, high intensity environment
• A commitment to equity, diversity, inclusiveness, and belonging.

Preferred Background:

• Experience working in an educational institution.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.