Manager, Special Projects

Reports to: Senior Director, Special Projects

Location: Remote

POSITION SUMMARY:

The Manager, Special Projects is responsible for the execution of critical projects and tasks in support of AFSP’s programs work. This includes work in AFSP’s firearms and construction suicide prevention initiatives.

With the support of a multi-year grant, this position will spend 50% of its time working on the AFSP construction initiative and 50% on other priority program areas including firearms suicide prevention.

RESPONSIBILITIES:

• Manage most aspects of the Firearms suicide prevention portfolio of programs, including collaborating on key firearms-related partnerships.
• Provide program management support to the construction initiative, completing assigned projects and tasks.
• Engage and support chapter volunteers and staff in suicide prevention activities aimed at key groups, including firearm-owners and construction workers.
• Identify program gaps and develop concepts for new program priorities in alignment with AFSP’s strategic plan.
• Facilitate virtual learning collaboratives to improve self-efficacy and confidence amongst AFSP staff and volunteers related to scaling AFSP initiatives with key groups, including firearm owners and construction workers.
• Manage a variety of projects and tasks throughout the life cycle of a program, including external vendor relationships and development of materials related to prevention education, communications and marketing, training, and other resources.
• Collaborate with Internal and external program partners to help develop effective, clear, and easy to understand messages for a variety of audiences, ensure that messaging is research-based and evidence-informed.
• Provide ongoing content review and updates, including collaborating with communications on developing promotional materials for a variety of stakeholders, following AFSP requirements and guidelines.
• Attends conferences and meetings, as needed, to represent AFSP and engage with stakeholders.
• As needed, deliver (in-person and virtually) AFSP prevention education programs to stakeholders.
• Partner with the impact measurement team to evaluate programs and seek opportunities to respond to findings.
• Participate in establishing practices, templates, policies, tools, and partnerships to expand and mature these capabilities for the organization.
• Prepare detailed program plans and communicating progress to partners, including status reports, milestones, deliverable, and opportunities.
• Demonstrate a functional acumen to support how solutions will address organizational goals while maintaining alignment with industry best practices.
• Coordinate administrative and logistical support for program initiatives (schedules, calls, data collection, documentation preparation).
• Contribute to internal and external dialogue that advances our approach to delivering programs.
• Actively collaborate within and across interdisciplinary teams, including teams, committees, and other efforts to support internal processes or goals, promote effective organizational culture, or build our public image and brand.

Note:

• An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

MINIMUM QUALIFICATIONS:

Education Bachelor's degree in public health, communications, business administration or a related field

Experience 3 years’ relevant professional experience. Lived experience as a firearm owner or professional experience working in or with the firearms industry.

Licenses/Certificates N/A

Technology/Equipment Expert user of Microsoft Office Suite, and SharePoint, Proficiency in project management software

PREFERRED QUALIFICATIONS:

Education Master’s degree in Public Health, Communications, or Business Administration

Experience and/or Training 5+ years’ relevant professional experience in program managers/or communications field, implementation and execution.

Licenses/Certificates N/A

Technology/Equipment N/A

OTHER SKILLS and ABILITIES:

• Excellent organizational, interpersonal, diplomacy, critical thinking, verbal/written communication and editing skills.
• Ability to execute complex tasks with minimal direction
• Strong communication and interpersonal skills to ensure presentations are impactful.
• Analytical skills to support the measurement of performance and identify areas for improvement
• Ability to manage multiple projects simultaneously while meeting deadlines.
• Proven ability to work in a collaborative environment and work across multiple areas to contribute to the mission. Proven ability to demonstrate a drive for results and accountability.
• Possess interpersonal skills to influence and spur change, facilitate, and enhance performance within a cross-functional environment.
• Must be able to effectively collaborate with other teams and take initiative.
• Ability to communicate effectively with various internal and external constituents.
• Responsive to feedback and solution focused.
• Strong problem-solving mentality and approach to work.
• Cultural humility and deep commitment to equity, diversity, and inclusion.
• Ability to build credibility as a trusted adviser to colleagues, partners, and stakeholders who hold diverse perspectives.
• Ability to collaborate with team members online, outside of a traditional office environment.
• Strong team spirit, including a willingness to pitch in and help others.
• Ability to quickly assess the situation and identify solutions to improve/fix deliverables based on project milestones and data inputs/outputs.
• Uphold and exhibit AFSP’s Core Values.
• Highly organized with attention to detail and excellent follow-through on tasks.
• Highly motivated individual with ability to work in fast and dynamic work environment.

PHYSICAL AND MENTAL DEMANDS:

While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds while moving files or small packages. Specific vision abilities required by this job include close vision and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

WORKING ENVIRONMENT:

• Primarily remote with some in-person meetings and conference travel.
• Fast paced and dynamic work environment.
• High level of interaction with staff, partners, and the public.
• Communicate virtually, via Zoom, Microsoft Teams, telephone, and email.
• Regularly work as part of a team