Executive Assistant

ABOUT THE HEALTH INITIATIVE:

The U.S. spends ~$14 billion every day on healthcare, even though ~80% of health outcomes are tied to drivers of health like access to healthy food, safe homes, and well-paying jobs. THI works to unlock existing healthcare dollars to invest in these basics that people need to be healthy.

We work with state, federal, and private healthcare institutions that control billions of dollars and impact millions of lives to spur them to invest in health. THI’s work reflects a potential win-win-win: families secure the resources necessary to be healthy; taxpayers and the government save on healthcare costs; and private health plans improve their bottom line.

THI’s efforts have unlocked $650M+ in healthcare dollars to pay for healthy food, rent, and other basics; secured $50M+ in annual wage increases for healthcare workers; and spurred policy changes ensuring that 35M+ Americans are asked annually by their healthcare providers whether they are struggling with food, housing, or other basics.

THI’s team is dedicated to creating productive change in the healthcare system. We have led and worked in federal healthcare agencies, health policy organizations, clinics, healthcare delivery systems, and quality improvement organizations.

ABOUT THE POSITION:

The Health Initiative (THI) seeks a highly organized and flexible Executive Assistant who thrives in the fast-paced context of issue-based campaigns and/or start-up environments, has an excellent track record of supporting busy executives, and is passionate about THI’s aim. This position reports to the Chief of Staff, and partners with another Executive Assistant to support the C-Suite. Some responsiveness after-hours and on weekends should be expected when urgent issues arise.

Ongoing Responsibilities:

• Executive Support & Calendar Management
  • Provide proactive, strategic calendar management and logistical support to the C Suite (2x Co-CEOs, Chief Campaign Officer, Chief Operating Officer, Chief of Staff).
  • Prioritize and coordinate complex scheduling, ensuring alignment with changing key priorities and deadlines.
  • Support travel planning, including booking transportation and accommodations, and building itineraries for C-Suite.
  • Lead production of C-Suite expense reports.
  • Manage incoming communications, ensuring timely dissemination to internal stakeholders, and serving as a primary point of contact for external relationships for scheduling critical meetings.
  • Handle confidential information with the highest level of discretion and professionalism.
  • Prepare meeting agendas and slide decks for internal meetings as needed.
• Board and Staff Meeting Planning
  • Plan and execute logistics for 3x/year Board meetings and periodic All Staff gatherings.
  • Coordinate with both on-site and remote staff, ensuring inclusive, efficient participation.
  • Manage end-to-end logistics including venue sourcing, AV/IT needs, catering, materials preparation, printing, post-event follow-up, and on-site support (occasional travel required).
  • Serve as the point of contact for vendors and venues.
• Systems and Process Development
  • Identify and implement administrative and operational systems that enhance the efficiency and reliability of C-suite support.
  • Develop and document best practices for managing and supporting the C-Team.
  • Recommend and maintain tools and processes for executive prioritization, internal communications, and task tracking.
  • Maintain organized records and monitor deadlines to ensure full compliance with organizational policies.
  • Coordinate with operations and systems improvement team to ensure timely execution of internal policies.
• Other duties as assigned

WHO WE’RE LOOKING FOR:

There are innumerable ways to learn, grow, and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work.

This position might be a good fit for someone that has previous experience managing details and communicating clearly in a fast-paced environment. Roles may have included;

• Executive assistant to an organizational leader in a start-up, elected official, CEO or similar high-level principal with frequently shifting priorities
• Event planner; campaign organizer
• Disaster response mobilization teams

We are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below.

• Proven experience simultaneously supporting multiple senior executives or leadership teams in a fast-paced environment.
• Exceptional organizational and time-management skills; able to respond timely to a high volume of requests
• Demonstrated ability to work independently and prioritize among competing tasks
• Demonstrated ability to communicate effectively across organizational levels and across internal and external stakeholders. Strong verbal and written communication abilities.
• Demonstrated ability to problem-solve in high-intensity situations
• Proactive with strong attention to detail and comfort with complex operational systems
• Advanced technical proficiency (Outlook / MS Office products; experience with Asana or project management software very useful)
• High level of discretion and judgment in handling confidential and sensitive information.
• Adaptable; responds well to change
• Strong people orientation and commitment to a strong team environment
• Passion for our mission

COMPENSATION AND BENEFITS

THI offers a comprehensive benefits package. THI has a no-negotiation policy and the salary for this position is $75,000-$85,000. In addition to competitive pay, THI also offers:

• Full coverage of medical, dental, and vision insurance for the employee and family
• Generous 401K matching and parental leave
• Unlimited sustainable vacation and sick time

This is a full-time, non-exempt role with some flexible evening and weekend work expected and is fully remote within the US. THI prefers staff to work eastern time zone hours.

EQUAL OPPORTUNITY STATEMENT

THI is an equal opportunity employer. We welcome and encourage all qualified applicants to apply.

HOW TO APPLY

Please submit 1) a cover letter linking your skills and experience to this position description and 2) your resume through Positively Partners’ website.