Development Associate

The Authors Guild Foundation, the nonprofit arm of the nation’s oldest and largest professional writers' organization, is seeking a Development Associate to support fundraising, database management (Raiser’s Edge NXT), donor relations, and event logistics. This is an exciting opportunity to join a growing team dedicated to defending free expression, fighting book bans, and advancing literary programming nationwide.

This is a hybrid position. The ideal candidate will live in the NYC metropolitan area.

Key Responsibilities

Database Management & Development Operations

• Enter and maintain accurate donor data, gifts, pledges, and event details in Raiser’s Edge NXT.
• Generate gift acknowledgments and support timely donor stewardship efforts.
• Produce regular fundraising and financial reports for the Executive Director and CEO.
• Assist in developing procedures and training materials for data entry and management.
• Support financial processing including invoices, credit card reconciliation, and monthly reporting in coordination with the finance department.
• Assist with donor research, prospect profiles, and campaign tracking.

Events Coordination

• Assist in planning and executing a wide range of fundraising and cultivation events, including the Gala, WIT Literary Festival, Pascal Hall series, Guild Nights, and smaller receptions.
• Manage event logistics such as RSVPs, guest lists, vendor coordination, materials preparation, and follow-up communications.
• Support onsite logistics and provide a seamless experience for event attendees.
• Coordinate venue and vendor relationships, assist with contracts and timelines, and ensure event deliverables are met.

Donor Communications & Engagement

• Manage mailing lists and segmentation for appeals and donor outreach.
• Draft donor correspondence, including acknowledgments and campaign mailings.
• Maintain accurate records of donor interactions and preferences.
• Prepare tailored materials and briefing memos for donor meetings and stewardship initiatives.

Administrative Support

• Provide administrative assistance to the Executive Director, including scheduling and meeting coordination.
• Draft committee meeting notes and track project timelines.
• Support additional development projects and initiatives as needed.

Qualifications

Required:

• Bachelor’s degree.
• Minimum of 2 years of experience working with Raiser’s Edge (NXT and database view) in a nonprofit setting.
• Applications that do not meet this requirement will not be considered.
• Strong organizational and project management skills with the ability to meet deadlines and manage multiple priorities.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to data integrity.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to work occasional evenings and weekends for events.

Preferred:

• Proficiency in Microsoft Office Suite.
• Familiarity with or interest in the literary world.
• Passion for free expression and the mission of the Authors Guild Foundation.

Only qualified candidates will be contacted.

The Authors Guild Foundation is an equal opportunity employer and welcomes applicants of all backgrounds and identities.