Day Of Coordinator for Cycling Event in Bay Area

Primary Responsibilities:

• Serve as the daily point person for event management and execution
• Develop and manage comprehensive event timeline with deadlines for pre-event administration, marketing initiatives, and day-of logistics
• Secure all necessary permits and approvals from municipal authorities
• Create and oversee detailed budgets, providing regular financial accounting
• Coordinate course logistics including:
  • Route marking and signage implementation
  • Aid station placement and scheduling
  • Support vehicle (SAG) coordination
  • Technical/mechanical support arrangements
  • Traffic control planning and execution

Event Site Management:

• Plan, coordinate, and oversee setup/teardown of primary event areas
• Manage start/finish line logistics
• Coordinate event day registration
• Organize post-ride celebration activities
• Create detailed site maps and equipment plans
• Develop and execute event day agenda

Required Skills & Experience:

• Proven experience in large-scale athletic event management
• Strong project management and organizational abilities
• Excellent communication and interpersonal skills
• Budget management experience
• Knowledge of permit requirements and municipal regulations
• Experience with traffic control planning and execution
• Ability to coordinate with multiple stakeholders including sponsors, vendors, and volunteers
• Crisis management and problem-solving skills

Additional Responsibilities:

• Coordinate with insurance providers to ensure proper coverage
• Manage vendor relationships and equipment rentals
• Supervise temporary staff and support personnel
• Interface with local authorities and community organizations
• Ensure compliance with all safety regulations and requirements
• Provide regular status updates through management meetings

Physical Requirements:

• Ability to work long hours during event periods
• Capable of lifting and moving event equipment
• Extended periods of standing and walking during event setup and execution

Work Schedule:

• Regular business hours during planning phase
• Extended hours required during event week
• On-site presence required for all event activities
• Some weekend work required for community meetings and event execution