Accounting Manager

JOB DESCRIPTION

Accounting Manager Location: New York, NY

New York Common Pantry is one of the city’s largest hunger relief organizations, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach to reach over 122,000 distinct people -- over 729,000 visitors each year. Last year, we served over 11 million meals. Through an array of programs that we offer, we look to establish long-term stability for those we serve.

The Accounting Manager oversees the organization's day-to-day accounting operations and ensures accuracy, transparency, and compliance with nonprofit accounting standards and applicable regulations. This position is pivotal in fund accounting, grant compliance, donor reporting, and audit readiness. The ideal candidate is a collaborative leader with a strong foundation in nonprofit financial management and a passion for supporting mission-driven work.

The Accounting Manager will report to the Controller at 8 East 109th, New York, NY 10029. The position is a full-time, exempt position. This role has flexibility for hybrid work.

Responsibilities:

Accounting Operations & Financial Oversight

• Manage daily accounting functions, including the general ledger, accounts payable/receivable, payroll processing, bank reconciliations, and restricted fund tracking.
• Lead the month-end and year-end close processes, including journal entries, reconciliations, and financial statement preparation.
• Oversee the accurate coding and classification of all revenues and expenses according to funding and grant requirements.
• Ensure timely and accurate financial reporting, including internal statements and reports to funders, donors, and leadership.

Compliance & Controls

• Maintain compliance with nonprofit accounting standards (GAAP, FASB), IRS regulations, and applicable federal, state, and local laws.
• Implement robust internal controls to protect organizational assets and ensure compliance with established financial procedures.
• Support ongoing audit readiness; coordinate and lead the annual audit process, including preparing audit schedules and documentation.

Grant & Fund Management

• Track and report on multiple funding sources, including restricted, unrestricted, and temporarily restricted funds.
• Collaborate with the Development and Grants teams to ensure proper recognition, allocation, and release of donor-restricted funds.
• Monitor grant budgets, support compliance with funding terms, and provide timely financial reports to Program and Development staff.

Team Leadership & Collaboration

• Supervise and mentor accounting staff, fostering professional development and performance excellence.
• Work closely with the Program, Development, Operations, and HR teams to ensure integrated financial operations and efficient workflows.
• Support annual budgeting, forecasting, and long-term financial planning.

System & Process Improvement

• Evaluate current financial systems and processes; recommend and implement improvements to enhance accuracy, efficiency, and scalability.
• Contribute to implementing and maintaining accounting software and related systems, including integration with donor and CRM platforms.
• Other responsibilities as assigned.

Qualifications:

• A Bachelor's degree in Accounting, Finance, or a related field is required; a Master's degree in a related field is preferred.
• A minimum of 4 years of accounting experience.
• A minimum of 2 years in a nonprofit environment is required.
• Commitment to helping the communities in need and NYCP’s work and mission.
• A minimum of 2 years of supervisory experience is preferred.
• Proficient with Microsoft Office Suite and Google Drive.
• Proficiency in fund accounting and nonprofit financial reporting.
• Knowledge of GAAP and nonprofit financial standards.
• Experience with accounting software such as Fund EZ, QuickBooks Nonprofit, or Blackbaud Financial Edge NXT.
• Familiarity with federal and state grant regulations, including OMB Uniform Guidance.
• Experience working with donor CRM platforms (Raiser's Edge) and integrating data with accounting systems.
• Professional analytical and problem-solving skills.
• Attention to detail and accuracy.
• Professional written and verbal communication skills.
• Comfortable working with diverse populations.
• Multi-task and work in a highly trafficked area.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

Pay: $80,000 - $95,000/year

Benefits:

• Paid Time Off, including Vacation, Personal, and Sick
• Paid Holidays
• 403(b) Retirement Plan
• Pre-tax Transit benefits
• Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance
• Employer-Paid Life Insurance and Long-Term Disability
• Voluntary Life Insurance
• Voluntary Pet Insurance

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